Tender Title: Supply of All in One PC (V2)

Reference Number: GEM/2025/B/6146995

Issuing Authority: Department of Commerce, Ministry of Commerce and Industry

The Department of Commerce is inviting bids for the procurement of All in One PC (V2) under the tender reference number GEM/2025/B/6146995. This tender is designed to facilitate the acquisition of high-quality All-in-One PCs to meet the technological demands of various departments.

Scope of Work and Objectives

The primary objective of this tender is to procure 100 units of All in One PCs equipped with the latest technology features, ensuring that they meet the functional requirements of different governmental departments. These PCs will be utilized for administrative tasks, enhancing efficiency through streamlined operations and improved communication within the ministry.

Eligibility Criteria

Proposals are invited from eligible bidders who meet the following eligibility criteria:

• Bidders must be legally registered entities and possess a valid registration certificate.
• Relevant past experience in supplying computer hardware, specifically All in One PCs.
• Compliance with applicable standards and regulations in the IT procurement industry.
• Capability to provide after-sales support and technical assistance.

Technical Requirements

The technical requirements for the All in One PCs include, but are not limited to, the following specifications:

• Minimum 8 GB RAM and 1 TB HDD/SSD for optimal performance.
• Equipped with a multi-touch screen monitor and integrated webcam.
• Operating System: Pre-installed authentic Windows Operating System.
• Warranty period of at least one year, covering all parts and services.

Financial Requirements

Bidders must provide financial documents demonstrating their ability to fulfill the financial obligations of this tender. This includes:

• Current bank statements and credit lines as proof of financial stability.
• Pricing should be competitive yet compliant with market standards, ensuring value for money.

Document Submission Details

Bidders are required to submit the following documents as part of their proposals:

• Completed bid form.
• Company registration documents.
• Tax clearance certificate.
• Technical and financial proposal sections, clearly separated.

Submissions should be made electronically via the designated portal in accepted formats such as PDF and Word.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them to compete on equal footing. Bidders that qualify under these categories may be eligible for specific benefits which can include relaxed participation criteria and additional scoring during the evaluation process.

Evaluation Process

The evaluation process will be based on the criteria outlined in the tender documents:

• Technical evaluation will account for the quality of products offered, compliance with specifications, and past performance.
• Financial bids will be assessed based on price competitiveness and total cost of ownership.

Delivery Locations

The delivery of the All in One PCs must occur at specified government departments across various locations. Detailed delivery instructions will be provided in the subsequent communication post-tender award.

Contact Information

For queries related to the tender, bidders may contact the following:

• General inquiries can be directed to the official representatives of the Department of Commerce.

Bidders are encouraged to thoroughly review all provisions outlined in this tender to enhance their chances of successful participation.

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