Tender Title: Supply and Installation of Split Air Conditioners
Tender Reference Number: GEM/2025/B/6164317
Issuing Authority: Department of Commerce, Ministry of Commerce and Industry
The Supply and Installation of Split Air Conditioners tender is set forth for the procurement of 25 units of high-efficiency, environmentally friendly split air conditioners, including models that conform to the Green AC standards. This initiative aims to enhance energy efficiency and reduce the carbon footprint within government facilities and public sector buildings by promoting the use of green technologies.
Scope of Work and Objectives
The successful bidder will be responsible for the supply, installation, testing, and commissioning of the air conditioning units, ensuring they meet the specified technical and performance requirements. The primary objectives include:
- Providing energy-efficient split air conditioners that adhere to environmental standards.
- Ensuring timely delivery and installation across predefined government locations.
- Offering after-sales support and maintenance services post-installation.
Eligibility Criteria
Participants in this tender must fulfill the following eligibility requirements:
- Be a registered business entity in India.
- Provide proof of experience in handling projects of similar nature and scale.
- Comply with the Quality Standards and technical specifications set forth in the tender documents.
Technical Requirements
Bidders are required to submit detailed specifications of the proposed air conditioning units, including the following:
- Energy efficiency ratio (EER) rating.
- Compliance with BIS standards and specifications.
- Inclusion of features such as inverters and eco-friendly refrigerants.
Financial Requirements
Bidders should ensure they can adhere to the financial specifications, including submitting a valid Earnest Money Deposit (EMD) along with their bid. Further financial information, such as warranty terms, payment schedules, and any conditions that might affect the overall bid amount, should also be provided.
Document Submission Details
All submitted documents must be prepared and submitted in PDF format, ensuring clarity and completeness. Bidders must submit the following documents:
- Proof of business registration.
- Technical compliance documents.
- Financial bid for the supply and installation of air conditioners.
Special Provisions
The tender includes provisions designed to promote participation by Micro, Small, and Medium Enterprises (MSEs). Bidders classified as MSEs may be eligible for certain benefits during the evaluation process, including price preference and relaxation of certain qualification criteria.
Evaluation Process
Bids will be evaluated based on the adherence to technical specifications, financial viability, and delivery timelines. The evaluation will prioritize those offerings demonstrating high energy efficiency and environmentally-friendly practices in alignment with the government’s sustainability mandates.
Delivery Locations
The successful bidder will be required to deliver and install the units at various government facilities across specified locations, as outlined in the tender documents.
Contact Information
For further clarifications regarding this tender, participants can reach out to the issuing authority, the Department of Commerce, through the official contact details available in the tender announcement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, proven experience in supplying and installing similar air conditioning systems, and adherence to specified Quality Standards set forth in the tender documents.
The split air conditioners must meet specific technical specifications, which include a high energy efficiency ratio (EER), compliance with the Bureau of Indian Standards (BIS), and the use of eco-friendly refrigerants among other features ensuring eco-sustainability.
Bidders must submit a stipulated Earnest Money Deposit (EMD) as part of their financial proposal. The EMD acts as a security deposit, demonstrating commitment to the bid and adherence to the terms provided in the tender.
All required documents must be submitted in PDF format to ensure proper evaluation and to maintain clarity across all information. Bidders should follow the guidelines for documentation provided in the tender announcement.
Yes, there are specific provisions intended to benefit Micro, Small, and Medium Enterprises (MSEs), such as price preference during the evaluation process and possible relaxations in terms of eligibility criteria, designed to encourage their participation in government tenders.
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