Tender Title: Vehicle Hiring Service - GEM/2025/B/6117837
Issuing Authority
This tender is issued by the Department of Consumer Affairs, under the Ministry of Consumer Affairs Food and Public Distribution. The department aims to procure comprehensive vehicle hiring services to cater to its operational requirements.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the Vehicle Hiring Service across various categories, including Hatchbacks, Sedans, SUVs, MUVs, and Premium SUVs. The services shall be required on a per vehicle-day basis for both local and outstation travel. Each vehicle will be needed for 80 kilometers and 10 hours for local trips, with specialized arrangements for outstation services based on specific kilometer requirements.
Eligibility Criteria
Bidders must meet various eligibility criteria, including being a registered transportation service provider. Participants are required to demonstrate their operational capabilities and experience in managing vehicle fleets. Additionally, bidders should have the appropriate licensing and insurance required to operate vehicles in accordance with relevant government regulations.
Technical Requirements
Technical submission must include details on fleet management, safety protocols, maintenance schedules, and driver training programs. Bidders are expected to provide high-quality vehicles that meet safety and comfort standards. Details such as vehicle registration numbers, age of the vehicles, and condition of the fleet should be included.
Financial Requirements
All bidders must present comprehensive financial documents that demonstrate their ability to fulfill the contract terms. This includes proof of relevant financial resources, previous contracts completed successfully, and a detailed pricing model per vehicle type.
Document Submission Details
Bidders should prepare their submissions meticulously complying with the bid specifications and include all required documentation. Submissions should be submitted electronically through the specified e-tendering portal that will be communicated later. Ensure that all relevant documents are in acceptable formats, and to verify exact submission procedures.
Special Provisions
The Department encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups, providing them with advantages in the bidding process. Provisions to enhance local content and comply with ‘Make in India’ policies are also outlined in the tender.
Evaluation Process
The evaluation of bids will be based on criteria set forth in the tender documents. Factors that influence the selection include technical expertise, proposed pricing, and adherence to the service requirements. The bids will undergo a two-stage evaluation process, assessing both technical and financial proposals.
Delivery Locations
The services are required at various locations as specified in the tender documentation, focusing primarily on locations relevant to the operational needs of the Department of Consumer Affairs.
Contact Information
For any queries or further clarification regarding this tender, interested bidders can send their questions through the official communication channels provided in the tender documents. Ensure that queries are submitted within the specified timelines to receive timely responses.
In summary, this tender presents an excellent opportunity for qualified service providers to engage with governmental contracting, ensuring they align their services to meet the needs of the Department of Consumer Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the transportation sector, possessing relevant licenses, and demonstrating operational capacity with a fleet of vehicles. Bidders must show proof of past successful contracts for vehicle hiring services and meet financial criteria for bid participation.
To participate, bidders need to submit several required certificates, such as valid vehicle registrations, insurance documents, and compliance certifications with local transport regulations. Additionally, a valid GST registration and a certificate of incorporation may be required to confirm the legitimacy of the bidding entity.
The registration process requires bidders to register on the designated e-tendering portal. All required documents must be submitted in accepted file formats (PDF, DOC, XLS) as specified in the tender notice. Bidders must ensure that all documents are correctly formatted to facilitate smooth submission and evaluation.
The payment terms will be outlined in the tender documents, typically requiring milestones based on service completion. Additionally, a performance security deposit may be required, generally calculated as a percentage of the contract value, ensuring successful completion of the service contract.
The tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs), including price relaxation and supplementary provisions that can aid in facilitation of smoother access to government contracts. MSEs are often given preference in the procurement process, in line with government policies to promote local businesses.
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