Department of Consumer Affairs Tender by Bureau Of Indian Standards (bis) (GEM/2025/B/6199200)
Digital Signal Processor 8x8,PTZ Camera,Recording, Streaming and Webcasting System,Joystick with pr
Tender Timeline
Tender Title and Reference Number
Supply Installation Testing and Commissioning of Video Conferencing Setup
Tender Reference: GEM/2025/B/6199200
Issuing Authority/Department
This tender is issued by the Department of Consumer Affairs, part of the Ministry of Consumer Affairs Food and Public Distribution.
Scope of Work and Objectives
The objective of this tender is to solicit bids for the supply, installation, testing, and commissioning of a comprehensive Video Conferencing Setup. This includes a wide array of technological equipment such as Digital Signal Processors (DSP), PTZ Cameras, Recording and Streaming Systems, and other essential peripherals for an effective communication infrastructure. The anticipated deliverables involve a complete solution that enhances real-time communication capabilities, thereby supporting the operational needs of the issuing authority.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet specific criteria:
- Must be a registered legal entity with expertise in supplying and installing video conferencing technology.
- Prior experience in successfully executing similar projects within the government or private sector.
- Must comply with local and national procurement regulations.
Technical Requirements
Bidders must supply the following equipment as part of their proposal:
- Digital Signal Processor 8x8
- PTZ Cameras
- Recording, Streaming, and Webcasting Systems
- Joystick with Preview Monitoring
- AVoIP Decoder
- 8-port PoE Switch
- Digital Signal Processor 16x16
- A1 PTZ Tracking Camera
- Microphones and Speakers
- Display and Motion Display Mount Panel
- Cables and connectors including USB and Cat 6 or Cat A cables
Additionally, adherence to the defined technical specifications and quality standards is mandatory.
Financial Requirements
Bidders must provide a financial proposal outlining the costs associated with the supply and installation of the equipment listed above. The proposal should include pricing for optional services, such as Annual Maintenance Services, and any additional costs that may arise during project implementation.
Document Submission Details
Interested bidders must submit their tender documents electronically through the designated platform. The required documents typically include:
- Company registration documents
- Technical proposal
- Financial bid
- Compliance and quality certifications
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in promoting local businesses and innovation within the sector.
Evaluation Process
The received bids will be evaluated based on:
- Compliance with the technical specifications.
- Financial feasibility.
- Relevant experience and past performance.
A comprehensive scorecard will be utilized to facilitate the selection of the most suitable bidder.
Delivery Locations
The installation of the Video Conferencing Setup will occur at various specified locations as per the instructions provided in the tender documentation.
Contact Information
For further inquiries or clarifications regarding the tender, interested bidders may contact the office through the provided channels in the tender documentation.
Tender BOQ Items
22 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in the supply and installation of video conferencing technologies, and complying with procurement standards. Bidders must demonstrate their capability through past projects that meet similar objectives.
Bidders must comply with the specified technical requirements, including providing a range of equipment such as Digital Signal Processors, PTZ Cameras, and other integral components. Each item must meet quality standards that ensure durability and performance in a professional setting.
The submission methods dictate that all tender documents must be submitted electronically. Bidders should ensure all required documents, including their financial proposals and technical specifications, are submitted in the accepted document formats as specified in the tender documentation.
Yes, the tender includes provisions for MSEs that promote local participation. This includes potential benefits in terms of bidding and outreach support to enhance opportunities for smaller enterprises to compete effectively.
The payment terms will be detailed in the tender documentation and typically include conditions for milestone payments related to equipment delivery, installation, and acceptance testing. It’s important for bidders to consider these terms when formulating their financial proposals.
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