Tender Title: LED Data Wall Display
Tender Reference Number: GEM/2025/B/6128601
Issuing Authority: Department of Defence
Category: Video System, Audio System, Wall Processing or AV switch and control processor, USB PTZ camera for video conferencing, Customized workstation with PC and chair, installation of equipment, service

Scope of Work and Objectives

The primary objective of this tender is to acquire a LED Data Wall Display system as part of the Department of Defence's initiative to enhance its visual communication capabilities. This procurement will include not only the supply and installation of high-quality audio-visual equipment but also the necessary accessories and service support for effective operation and maintenance of the setup. The work entails the installation of the LED data wall along with integrated audio systems, control processors, and other peripherals necessary for a comprehensive viewing experience.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• The bidder should be a registered entity with prior experience in similar projects.
• Bidders must possess necessary licenses and certifications relevant to the installation and maintenance of audio-visual systems.
• Compliance with statutory and regulatory requirements related to safety and quality standards.

Technical Requirements

Bidders will be required to provide comprehensive technical specifications for the following components:

• LED Data Wall Display: Minimum required size, pixel pitch, brightness, and resolution.
• Audio Equipment: Specifications for audio processing and integration with the display.
• Installation Process: Including details on the setup of workstations accompanied by PC and chairs.
• Service Provisioning: Details of support and maintenance post-installation must be outlined clearly.

Financial Requirements

Bidders must demonstrate financial stability through the submission of relevant financial records. The tender may require an Earnest Money Deposit (EMD) as part of the submission. Additional financial criteria include:

• A competitive pricing structure reflecting market rates for the listed equipment and services.
• Detailed payment terms outlining milestones for payment releases during the tender lifecycle.

Document Submission Details

All tender submissions must be made in accordance with the guidelines set forth in the tender. Bidders should prepare all required documents in the appropriate formats specified in the tender documents. It is imperative to ensure that submission adheres to the defined submission methods to avoid disqualification.

Special Provisions

This tender supports initiatives for Micro, Small, and Medium Enterprises (MSEs) and start-ups. Eligible bidders from these categories may receive special benefits, including but not limited to:

• Waived EMD requirements for qualifying small enterprises.
• Preference in evaluation criteria where applicable, thus encouraging participation from smaller entities.

Evaluation Process

Tenders will be evaluated based on technical merit and pricing. Considerable weight will be given to demonstrated experience in providing similar services, compliance to standards, and overall project approach as mentioned in the response. All submissions will be assessed against predetermined criteria laid out in the tender documentation.

Delivery Locations

Successful bidders will be required to deliver the installed systems to designated locations as specified by the Department of Defence. Timing and logistics for equipment delivery must be coordinated closely with the contracting authority.

Contact Information

For any inquiries regarding this tender, interested bidders should refer to the official communication channels provided by the Department of Defence. Ensure to keep all communications documented for future reference.