Department of Defence Tender by Border Road Organisation (GEM/2025/B/6171831)
Ordinary Portland Cement (V3) Confirming to IS 269,Ordinary Portland Cement (V3) Confirming to IS 2
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Tender Title: Supply of Ordinary Portland Cement
Tender Reference Number: GEM/2025/B/6171831 Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence under the Ministry of Defence invites bids for the supply of Ordinary Portland Cement (V3) confirming to IS 269. This tender aims to procure a total quantity of 36,000 units of Ordinary Portland Cement, which is a critical material used in various construction and infrastructure projects undertaken by the ministry.
Scope of Work and Objectives
The primary objective of this tender is to ensure a reliable supply of high-quality Ordinary Portland Cement for use in defence-related construction projects. Bidders are expected to demonstrate the ability to deliver the specified quantity within the agreed timelines, adhering to strict quality and compliance standards.
Eligibility Criteria
Eligible bidders must be registered entities with the necessary licenses to operate in the cement supply industry. Bidders should provide evidence of past experience in supplying similar materials to government or defense sectors, showcasing their capability of fulfilling the tender's requirements.
Technical Requirements
Bidders must ensure that the cement supplied complies with the Indian Standard IS 269. All products must meet the defined quality standards to ensure they are suitable for use in high-stakes construction projects. Technical documentation validating compliance with these standards must be submitted with the bid.
Financial Requirements
Bidders need to demonstrate financial stability and capacity to manage the order volume. Proof of necessary financial metrics, such as balance sheets and profit & loss statements, should accompany all bids to illustrate the applicant's sound financial footing.
Document Submission Details
All submissions must be made electronically through the designated e-procurement portal. Bidders are required to upload the relevant documents, including technical specifications, financial assurances, compliance certificates, and any other relevant materials, to complete their bid submission.
Special Provisions
The tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and startups. It aims to provide an inclusive platform that supports local businesses in securing government contracts. Bidders claiming MSE status must provide the requisite certification to avail of these benefits during the evaluation process.
Evaluation Process
Bids will be evaluated based on compliance with technical specifications, financial stability, and past performance. The evaluation committee will review submitted documents for adherence to the requirements set forth in the tender. Preference may be given to entities demonstrating the ability to meet the stringent quality expectations laid out in the tender documentation.
Delivery Locations
Successful bidders will deliver the cement to specified locations as stated in the purchase agreement, which will be finalized post-selection of the contractor. Logistics and supply chain management plan proposals will also be considered as part of the bid assessment process.
Contact Information
For further inquiries regarding the tender, bidders are encouraged to reach out directly via the official communication channels provided on the e-procurement portal. All questions must be submitted in writing to ensure a clear and documented response process.
In summary, this tender presents an invaluable opportunity for qualified suppliers to engage in business with the Department of Defence by supplying essential construction materials while aligning with the government's efforts to boost local enterprise participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying construction materials, particularly cement, with relevant licenses. Bidders must demonstrate prior experience in similar government projects and be compliant with IS 269 standards. Additionally, it’s essential for bidders to provide all the necessary documentation, such as compliance certificates and financial statements, to support their bid effectively.
Bidders must include several crucial certificates along with their proposals. This includes compliance certificates confirming that the Ordinary Portland Cement meets IS 269 specifications along with financial documents like balance sheets and profit & loss statements. In the case of MSEs, a valid certification of MSE status should also be submitted to avail benefits in the evaluation phase.
The registration process requires bidders to create an account on the official e-procurement portal. They must provide relevant business details, upload necessary documents, and complete the pre-qualification criteria set forth in the tender. Once successfully registered, bidders can access the tender details and submit their bids electronically.
The Earnest Money Deposit (EMD) is a financial guarantee that ensures bidders are serious about their offer. While specific EMD amounts are not detailed here, bidders should be prepared to submit this deposit as part of their bid documentation. The EMD is typically refunded after the tender evaluation process unless the bidder is deemed non-compliant in their submission.
MSEs are encouraged to participate through special provisions that enhance their competitiveness in the tender evaluation process. These benefits can include relaxed qualification criteria, fee exemptions related to the bidding process, and potential advantages during price evaluations. Bidders claiming MSE status must submit appropriate certifications to avail of these benefits.
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