Tender Title: Hiring of Earth Moving and Material Handling Equipment
Reference Number: GEM/2025/B/6142728
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence invites bids for the hiring of earth moving equipment, material handling equipment, and cranes on a per-hour basis in accordance with the buyer's requirements. The objective of this tender is to ensure that high-quality, efficient machinery is available to meet departmental needs promptly and effectively. This service aims to streamline ongoing and future construction, maintenance, and cleaning projects while ensuring compliance with safety and regulatory standards.
Scope of Work and Objectives
The selected contractor will be responsible for providing the following equipment:
- Earth moving machines
- Material handling devices
- Cranes
In addition, preferences will be given to bidders offering super suction machines for cleaning and desilting main drainage systems, specifically in the Sadar Bazar area of Jalandhar Cantonment Board. The primary objectives include:
- Timely delivery of machinery
- Maintain operational efficiency
- Adhere to specific technical specifications and quality standards
Eligibility Criteria
To qualify for submitting a bid for this tender, bidders must meet certain eligibility requirements. All participating entities must be registered and compliant with the necessary government regulations and standards. Submissions from unregistered or non-compliant entities will be rejected.
Technical Requirements
Participants must provide equipment that meets the specified technical specifications and quality standards. All machinery must be certified, with documentation provided to verify compliance with safety and operation regulations.
Financial Requirements
Bidders must include a financial proposal detailing the cost per hour of equipment rental. Firms are also required to submit an Earnest Money Deposit (EMD) as security for bid validity during the evaluation period.
Document Submission Details
All documentation must be submitted in accepted formats, ensuring they are complete and meet the outlined criteria. The submission may include:
- Technical proposals
- Financial bids
- Certificates of compliance and safety
Special Provisions
The tender process encourages participation from Micro, Small, and Medium Enterprises (MSEs) and recognizes startups by offering benefits that enhance their chances of successful selection. This initiative aligns with the government's focus on promoting local businesses, complying with 'Make in India' policies.
Evaluation Process
Bids will be evaluated based on pricing, compliance with technical specifications, and the quality of submitted documentation. The price evaluation will be a critical element of the assessment, ensuring that cost-effective solutions are provided without compromising quality.
Delivery Locations
All equipment must be delivered to designated sites in Jalandhar, ensuring that the machinery is ready for immediate use as needed by deployment timelines indicated in the documentation.
Contact Information
For any inquiries or clarification regarding this tender, please reach out to the Department of Defence during normal working hours.
In summary, the Hiring of Earth Moving and Material Handling Equipment tender serves essential operational needs and promotes inclusivity by urging MSE and startup participation, thereby fostering local economic growth through strategic procurement tactics.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid credentials and compliance with regulatory standards. Bidders must demonstrate their capability through past experience in providing similar services. Additionally, ensuring adherence to technical requirements is essential for a successful bid submission.
Bidders must submit comprehensive documentation, which includes relevant certificates that demonstrate compliance with safety and operational standards. Specific certifications may vary based on the machinery offered but generally comprise quality control certifications, safety compliance certificates, and registration documents confirming the validity of the bidding entity.
Documents must be submitted in specified accepted formats, including PDF and Word formats. Clear and organized presentation of all required documentation is crucial for ensuring eligibility and successful evaluation. All documents should be easy to interpret and free of inconsistencies or omissions.
Payment for hired equipment will typically be processed on a per-hour basis or as defined in the bidding documents. A performance security will also be required to guarantee compliance with the tender stipulations. The performance security should be submitted alongside the bid and will be retained to ensure the contractor fulfills their obligations as outlined in the contract.
The tender process includes specific provisions designed to support Micro, Small, and Medium Enterprises (MSEs) and encourage startup involvement. Such benefits can range from reduced bidding security to exclusive opportunities for competitive pricing evaluations. This initiative aims to foster financial growth among local businesses and align with national policies focusing on strengthening indigenous manufacturing and service capabilities.
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