Tender Title: Hiring of Earth Moving Equipments, Material Handling Equipments and Cranes (per Hour basis) - As Per Buyer's Requirement
Reference Number: GEM/2025/B/6166839
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to secure services for the hiring of earth moving equipment, material handling equipment, and cranes on an hourly basis, tailored to the specific requirements of the buyer. This service is crucial for various construction and operational activities carried out under the auspices of the Department of Military Affairs. The successful bidder will provide high-quality equipment to ensure efficient operational capabilities.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities with proven experience in supplying equipment and services as specified. Compliance with all applicable regulations and standards is mandatory. Entities must demonstrate capability and reliability in delivering the required equipment within stipulated timeframes.
Technical Requirements
Bidders are required to provide earth moving equipment, material handling equipment, and cranes that adhere to industry standards. The equipment must be well-maintained, reliable, and suitable for operational demands. Specifications for the types of equipment required include hydraulic cranes and other construction machinery, which must be detailed in the submission.
Financial Requirements
Bidders must provide detailed financial proposals that clearly outline the hourly rates for equipment hire. Transparent pricing structures and any additional costs associated with the service must be indicated. Ensuring competitive and fair pricing will be an essential consideration during the evaluation process.
Document Submission Details
All required documents must be submitted electronically through the designated platform. Bidders should ensure that submissions are complete and comply with the specified format to facilitate the smooth processing of their bids. Missing documentation may result in disqualification.
Special Provisions
This tender may include advantages for Micro, Small, and Medium Enterprises (MSEs) or startups, encouraging their participation and promoting local procurement. Further details on these provisions will be outlined in the tender documents to ensure inclusivity and opportunity.
Evaluation Process
The evaluation process will be conducted based on both technical and financial criteria. It aims to assess equipment quality, proposal compliance, and pricing competitiveness. Bidders should ensure that their submissions meet all necessary specifications to enhance their chances of selection.
Delivery Locations
Services will be required at various locations as determined by the buyer. Bidders should be prepared for potential mobility and flexibility in meeting delivery demands across multiple sites designated by the Department of Military Affairs.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to reach out through the officially designated communication channels. Specific contact details can typically be found on the procurement platform or official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary licenses to operate in the equipment hiring sector. Bidders must have proven experience in providing the specified equipment and services, and meet all regulatory compliance standards mandated by relevant authorities.
Bidders are required to provide relevant documentation, including but not limited to tax registration certificates, business licenses, quality assurance certifications, and any other documents that validate their operational capacity and compliance with industry standards.
To participate, bidders must register on the designated procurement platform, which involves submitting basic company information and necessary certifications. This process ensures that only qualified suppliers can compete for tenders, streamlining the selection process.
A performance security is typically required to ensure that the selected bidder fulfills all contractual obligations. This might be a bank guarantee or a performance bond, set at a percentage of the total contract value, details of which will be provided with the tender documentation.
Payment terms generally require invoicing on a regular schedule, such as monthly or after project completion, as agreed in the contract. Bidders should present clear proposals regarding payment schedules and any conditions associated with prompt payment incentives or penalties for delays.
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