Department of Defence Tender by Armed Forces Tribunal (GEM/2025/B/6139055)
Custom Bid for Services - Adhoc Hiring of Load Carrier 9 Ton
Tender Timeline
Tender Title: Custom Bid for Services - Adhoc Hiring of Load Carrier 9 Ton
Tender Reference Number: GEM/2025/B/6139055
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Custom Bid for Services focuses on the adhoc hiring of Load Carrier 9 Ton to support various operations as required by the Ministry of Defence. The primary objective of this tender is to engage a reliable service provider capable of delivering logistics support through the provision of load carriers, thereby ensuring efficient transportation services for military and defence-related activities.
Scope of Work and Objectives
The successful bidder will be required to provide 9-ton load carriers on an adhoc basis, as mandated by the Department of Defence. The scope encompasses:
- Provision of load carrying vehicles for logistics and transport tasks.
- Timely delivery of services as per operational requirements.
- Ensuring that all transportation complies with safety and quality standards.
Eligibility Criteria
To qualify for this tender, applicants must meet the following eligibility requirements:
- Registration as a legal entity in accordance with local laws.
- Proven experience in providing similar services in the transport or logistics sectors.
- Adequate capacity to provide the required vehicles with related driver support.
Technical Requirements
Bidders must comply with specific technical requirements, which include:
- Vehicles must be in excellent operational condition and possess a minimum load capacity of 9 tons.
- All vehicles must adhere to quality and safety regulations prescribed by the Ministry of Defence.
- Provision of necessary documentation proving compliance with vehicle standards and regulations.
Financial Requirements
Bidders are required to provide a detailed financial proposal that includes:
- Competitive pricing for the hire of load carriers.
- Any additional costs related to fuel, maintenance, and driver services should be clearly outlined.
- Evidence of prior financial capability to undertake such contracts.
Document Submission Details
Prospective bidders must submit the tender documents electronically through the designated government e-procurement platform by following the specified format requirements. All submissions must be complete and must contain the following:
- Bidder's profile and registration certificates.
- Technical and financial proposals.
- Compliance certificates with applicable regulations.
Special Provisions
This tender may offer special provisions beneficial to Micro, Small, and Medium Enterprises (MSEs) and startups, enabling greater participation in government contracts.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical capability to meet the requirements.
- Financial competitiveness.
- Compliance with regulatory standards. Bids that do not adhere to the submission guidelines will be disqualified.
Delivery Locations
The services are expected to be delivered at designated military or defence locations as defined in the tender specifications.
Contact Information
For more detailed inquiries, interested bidders are encouraged to contact the issuing authority through the provided communication channels specified in the tender notice.
In conclusion, this tender offers a unique opportunity to provide adhoc hiring of load carriers, supporting the operational needs of the Defence Ministry. Bidders are encouraged to review the guidelines and ensure compliance with all requirements for successful participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in the transport or logistics sectors, and having the capacity to provide 9-ton load carriers. It is essential that bidders demonstrate compliance with local regulations and provide evidence of their operational capabilities in their submissions.
Bidders are required to submit various certificates including registration certificates, compliance certificates concerning vehicle standards, and any relevant financial documents that establish their capacity to fulfill the contract obligations as specified in the ad hoc services category.
The registration process involves creating a profile on the designated government e-procurement platform, ensuring that all necessary documents and certifications are prepared and submitted in the correct format. Bidders must adhere to specific timelines for submissions to avoid disqualification.
The financial requirements necessitate that bidders present competitive pricing for the hire of load carriers, along with a detailed breakdown of any additional costs such as fuel and driver services. Evidence of financial capability to undertake the project will also be required.
Yes, there are benefits for MSEs potentially aimed at promoting their participation in government contracts. This may include considerations during the evaluation process and provisions that enable easier access to bidding opportunities to support local business growth.
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