Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6135657)
BUS FOR WATER FERRULE,O RINGS,CYLINDER HEAD GASKET,CONNECTING ROD BOLT,SMALL END BUSH,VALVE TAPPET
Tender Timeline
Tender Title: Bus Parts Procurement
Reference Number: GEM/2025/B/6135657
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Bus Parts Procurement tender seeks qualified suppliers to provide essential components for military buses, including parts such as water ferrules, O-rings, cylinder head gaskets, connecting rod bolts, small end bushes, and valve tappet assemblies. This procurement is vital for maintaining and enhancing the operational efficiency of military vehicles under the jurisdiction of the Department of Defence.
Scope of Work and Objectives
The primary objective is to procure a total quantity of 146 specific bus parts detailed in the Bill of Quantities (BOQ). This procurement aims to ensure that all military buses are equipped with high-quality, durable components, contributing to their effective operation and lifecycle management.
Eligibility Criteria
To qualify for this tender, vendors must meet the following eligibility requirements:
- Be a registered entity with the ability to supply listed components.
- Demonstrate experience in delivering similar parts and compliance with industry standards.
Technical Requirements
Bidders are required to provide components that meet strict technical specifications, including but not limited to:
- Compliance with relevant military standards for materials and manufacturing.
- Certification of quality for all components provided in the bid.
Financial Requirements
Interested bidders must be prepared to provide evidence of their capacity to fulfill the financial obligations associated with this procurement. The bidding financials should align with the pricing structure specified in the BOQ. Furthermore, submission of an Earnest Money Deposit (EMD) is mandatory as a demonstration of good faith.
Document Submission Details
All bids must be submitted electronically through the designated procurement portal, ensuring that all documents comply with the specified format requirements. Additionally, bidders should ensure that all required documentation—including certification and financial evidence—are attached to their submission.
Special Provisions
This tender has specific provisions for Micro, Small, and Medium Enterprises (MSEs), which may include relaxed eligibility criteria or assistance in terms of exposure and training for the participating startups.
Evaluation Process
Bids will undergo a thorough evaluation process based on predefined criteria, including cost-effectiveness, compliance with technical specifications, and bidder reliability. Prioritization may be given to local suppliers in accordance with governmental procurement policies to bolster local production and services.
Delivery Locations
Successful bidders will be required to deliver all components to specified military bases as identified within the tender documentation. Careful adherence to delivery timelines and locations is critical.
Contact Information
For further inquiries and clarifications regarding this tender, please refer to the official contact details provided in the tender documentation. Ensure all communication adheres to the guidelines and protocols established by the Department of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in supplying military vehicle parts, and the ability to provide technical certifications for the items listed in the BOQ. Vendors must also comply with local regulations and any specific quality standards outlined in the tender documents.
Bidders must submit relevant certificates that demonstrate compliance with technical specifications and quality standards. This includes proof of previous experience supplying similar parts and any industry certifications that validate the quality and durability of the components offered.
To participate in the tender, vendors must first register on the designated procurement portal. After registration, they can submit their bids along with necessary documentation, such as performance security requirements and proof of eligibility. It is crucial to follow the submission guidelines to ensure that bids are considered valid.
An Earnest Money Deposit (EMD) is mandatory for all bidders, serving as a security measure to guarantee the commitment to the bid submitted. The specific amount will be detailed in the tender documentation, and compliance with this requirement is critical for bid acceptance.
Micro, Small, and Medium Enterprises (MSEs) can benefit from provisions aimed at enhancing their participation. This may include a reduction in tender submission fees, support in meeting technical requirements, and favorable conditions in evaluation processes to promote local economic growth and compliance with ‘Make in India’ policies.
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