Department of Defence Tender by Mod Sectt Establishment (GEM/2025/B/6163860)
Refined Sunflower Oil (V3) (Defence)
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Tender Title: Refined Sunflower Oil (V3) (Defence)
Reference Number: GEM/2025/B/6163860
Issuing Authority
The tender is issued by the Department of Defence, under the auspices of the Ministry of Defence.
Scope of Work and Objectives
The scope of work involves the procurement of Refined Sunflower Oil (V3) specified for defence applications. The primary objective of this tender is to ensure a consistent supply of quality Refined Sunflower Oil to meet dietary and operational needs within defence establishments. The total quantity required is 14,000 units, meeting serviceability standards specified by relevant defence dietary guidelines.
Eligibility Criteria
Eligible bidders must hold valid registration as suppliers of edible oils and must comply with all regulatory requirements applicable to food safety standards in the country. Prospective bidders should have prior experience in supplying to governmental or defence sectors.
Technical Requirements
The technical requirements entail adherence to specific quality standards, including but not limited to:
- Compliance with the FSSAI (Food Safety and Standards Authority of India) regulations.
- Quality assurance protocols must be established, with capability for batch testing and certification of purity.
- The oil must be free from contaminants and adhere to the health standards set forth for edible oils.
Financial Requirements
Bid proposals must demonstrate financial health, including proof of turnover in past contracts, the capability to handle similar bulk supplies, and evidence of timely delivery in previous contracts. The Earnest Money Deposit (EMD) is to be provided as part of the submission package.
Document Submission Details
Bidders are required to submit their bids electronically, following the guidelines provided by the tender portal. All documents must be in clearly defined formats as prescribed, ensuring that attached files comply with specifications to avoid disqualification.
Special Provisions
This tender offers specific provisions favoring Micro, Small, and Medium Enterprises (MSEs). Special benefits may include bid discounts and assistance with processing timelines to enhance participation from startups in the sector.
Evaluation Process
Bids will be subjected to a comprehensive evaluation process, considering technical specifications, compliance to quality standards, and financial viability. The evaluation will also include an assessment of the delivery timelines and the bidder's past performance in handling similar contracts.
Delivery Locations
The delivery of the Refined Sunflower Oil is expected to conform to the logistics demands within designated defence locations. Bidders must include transportation and storage plans as part of their proposal to ensure delivery integrity.
Contact Information
For further inquiries regarding this tender, please use the designated contact methods available on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrated experience in supplying edible oils, especially to government or defence sectors. Bidder qualifications must also align with food safety regulations and standards. Evidence of past successful contracts and adherence to quality benchmarks will be critical in assessing eligibility.
To participate in this tender, bidders must possess relevant certifications from the Food Safety and Standards Authority of India (FSSAI) and other pertinent regulatory bodies that demonstrate compliance with health and safety standards. This may include quality certifications, prior supply contracts, and proof of adherence to food processing standards.
Bids must be submitted electronically through the specified tender portal. Bidders are required to prepare and upload their documentation in the prescribed format, ensuring to follow the submission guidelines closely. Any deviations may result in disqualification, so it is essential to be meticulous in compiling the required documents.
Payment terms will typically be outlined in the contract post-award, but they generally involve full payment upon successful delivery and certification of product quality. Bidders should be prepared to offer staging or advance payment options that align with the expectations of the Department of Defence.
MSEs are extended specific advantages such as preference in the bidding process, ease of compliance with documentation, and potential discounts in evaluation considerations. This initiative aims to bolster participation from smaller entities and encourage diverse supplier bases catering to government requirements.
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