Tender Title: Catering Services for the Department of Defence
Tender Reference Number: GEM/2025/B/6137398
The Department of Defence, under the Ministry of Defence, invites tenders for providing catering services. This procurement focuses on offering wholesome food options for various meal types, including vegetarian and non-vegetarian breakfast, lunch, dinner, and snacks for a total quantity of 2440 meals. The scope of work encompasses the provision of quality catering services tailored to meet the dietary requirements of personnel while ensuring effective service delivery.
Scope of Work and Objectives
The primary objective is to ensure that all catering services offered during the specified duration maintain high culinary standards and adhere to the dietary specifications provided by the Department. This will include but not limited to:
- Preparation and delivery of vegetarian and non-vegetarian meals.
- Offering meals in regular packets for breakfast, lunch, and dinner.
- Providing snack and high tea options.
The service provider will be expected to demonstrate a commitment to quality, safety, and nutritional value in all food prepared and served.
Eligibility Criteria
To be eligible for this tender, bidders must satisfy the following requirements:
- Must be a registered entity in the catering industry with prior experience in bulk food service.
- Must possess necessary licenses for food safety and health compliance.
Technical Requirements
Bidders need to comply with stringent technical requirements, including:
- Capability to manage large volumes of meals without compromising quality.
- Adherence to health and safety regulations.
- Provision of certified quality assurance standards in food preparation and services.
Financial Requirements
Bidders must demonstrate adequate financial capability to fulfill the objectives of the tender, including but not limited to:
- Providing proof of financial statements or banking capabilities that align with the requirements for catering services of this scale.
Document Submission Details
All submissions must include the following documentation:
- Completed tender forms.
- Proof of eligibility and technical qualifications.
- Financial documents showcasing capacity to perform the contractual obligations.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, aligning with initiatives directed at boosting local businesses and enhancing service variety.
Evaluation Process
The evaluation process will include a comprehensive assessment of all technical and financial submissions. The successful bidder will be selected based on:
- Compliance with eligibility and technical requirements.
- Quality of proposed services and financial viability.
Delivery Locations
Services are to be provided for designated locations as specified by the Department of Defence, ensuring that all meals reach their intended recipients in a timely manner.
Contact Information
For further clarification regarding the tender, interested parties may refer to the official contact details available through the Department’s communication channels.
In summary, this tender aims to enhance the nutritional support available for personnel with a focus on quality and safety. All interested service providers are encouraged to submit successful and competitive bids for this catering service requirement.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the catering industry, demonstrating previous experience in bulk food service provision, and possessing necessary licenses for food safety and health compliance. Bidders should ensure they meet all aspects of these eligibility criteria in their submission documentation.
Bidders are required to provide certificates that validate their compliance with health and safety regulations pertinent to food preparation. This includes necessary licenses from local health authorities and any quality assurance certifications that certify food preparation standards as acceptable.
Interested parties must complete a registration process to participate in the tender. This typically involves filling out the required tender forms, submitting eligibility documents, and providing proof of financial capability. Make sure to follow the submission guidelines as specified in the tender documentation for a successful registration.
All submissions should be in specified document formats, typically including PDF or Word formats for ease of evaluation. Bidders must ensure that all documentation is clear, legible, and complete, adhering to any specified limits on file size or layout as outlined in the tender guidelines.
The Earnest Money Deposit (EMD) is a financial guarantee that bidders must provide to demonstrate their seriousness in bidding for the contract. Performance security requirements typically involve providing a bank guarantee or fixed deposit equal to a certain percentage of the contract value to ensure contract execution and compliance after the bid is awarded. Bidders should refer to the official tender documentation for specific amounts and conditions.
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