Department of Defence Tender by Border Road Organisation (GEM/2025/B/6188866)
503046600110 FILTER ASSY,220747709902 SEPERATOR FUEL WATER,278609990141 FUEL FILTER SPION ON BS4,57
Tender Timeline
Tender Title: SPARES OF TATA PTR SIGNA 1923K BS6
Tender Reference Number: GEM/2025/B/6188866
Issuing Authority/Department: Department of Defence, Ministry of Defence
This tender seeks bids for the procurement of various spare parts for the TATA PTR SIGNA 1923K BS6 model. The objective of this procurement is to ensure the availability of essential components necessary for the maintenance and operation of the vehicles in the fleet, thereby enhancing operational readiness and efficiency.
Scope of Work and Objectives
The scope of work includes the supply of a comprehensive collection of spare parts as detailed in the tender documentation. The aim is to facilitate the timely and efficient service and repair of the TATA PTR SIGNA vehicles. Key components covered under this tender include:
- FILTER ASSY
- SEPARATOR FUEL WATER
- FUEL FILTER
- AIR FILTER PRIMARY ELEMENT
- STARTER MOTOR
- CLUTCH COVER ASSY, and several others as specified.
This tender focuses on obtaining high-quality spare parts that meet stringent technical specifications in order to maintain service standards in military operations.
Eligibility Criteria
Participants must meet specific eligibility requirements to be considered for this tender. Eligible bidders include manufacturers, authorized dealers, and suppliers with a proven track record in supplying automotive spare parts. Registration with pertinent regulatory bodies and compliance with quality standards is mandatory.
Technical Requirements
Bidders are required to demonstrate compliance with outlined technical specifications. All spare parts must meet industry standards, be certified for use, and adhere to quality standards set forth by the Department of Defence. The tender also necessitates bidders to provide guarantees that ensure the parts' durability and effectiveness.
Financial Requirements
Participating entities must provide financial documentation to secure the bid submission. It includes:
- Proof of financial capability to execute the order
- Details of earnest money deposit (EMD)
- Any historical financial performance documentation if applicable.
Document Submission Details
All bids must be submitted electronically through the designated governmental procurement portal. Required documentation includes but is not limited to:
- Cover letter
- Detailed proposal outlining technical specifications and compliance
- Financial proposal
Bidders should ensure that all documents are accurately uploaded in an acceptable format.
Special Provisions
This tender has special provisions favoring Micro, Small, and Medium Enterprises (MSEs). Startups are particularly encouraged to participate, in line with government policies aimed at promoting innovation and self-reliance, consistent with the principles of ‘Make in India’.
Evaluation Process
The evaluation will follow a structured process where bids will undergo scrutiny based on both technical and financial criteria. Bids will be evaluated on a pass/fail basis, followed by comparative analysis on pricing.
Delivery Locations
The successful bidder will be required to deliver the spare parts to specified locations as per the guidelines detailed in the tender documentation.
Contact Information
For further inquiries related to this tender, interested parties may consult the official website of the Ministry of Defence or the Department of Defence.
Tender BOQ Items
29 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrated experience in supplying spare parts for vehicles. Bidders must ensure they comply with the relevant quality standards set by the Department of Defence. Registration with the appropriate regulatory body is essential, and an active presence in the automotive supply chain will enhance eligibility.
Bidders need to present specific certificates that affirm their compliance with technical norms and quality standards necessary for spare parts. These may include ISO certifications or equivalent quality assurances. Additionally, financial audit certificates showcasing the bidder’s fiscal health may be required.
The registration process involves creating an account on the designated procurement portal where the tender is listed. After successful registration, bidders may access the tender documents, prepare their proposals, and submit them in accordance with the guidelines laid out in the tender notice.
Accepted document formats typically include PDF, DOC, and other standard formats that maintain document integrity. Bidders should ensure that all documents are clear, legible, and formatted correctly to avoid any complications during the submission process.
Bid submissions must include a performance security in the form of a bank guarantee or other accepted financial instruments. This security is meant to assure compliance and successful execution of the contract, mitigating risks associated with non-fulfillment of the obligations. Specific values and formats may be outlined in the tender documentation.
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