Tender Title: Procurement of Carpentry Items
Tender Reference Number: 197081156
Issuing Authority/Department: Department of Defence, Ministry of Defence

The Department of Defence is seeking bids for the procurement of carpentry items, primarily focusing on the supply of FEVICOL SR 998, thinners, varnishes, and various sizes of teak wood. This tender encompasses essential materials needed for carpentry work within defense projects, ensuring all supplied materials meet industry standards for quality and usability.

Scope of Work and Objectives

The main objective of this tender is to procure various carpentry items that will be utilized in defense-related construction and maintenance projects. The items to be provided within this contract include:

• FEVICOL SR 998, known for its strong adhesive properties.
• Thinners and varnishes for finishing carpentry work.
• Teak wood in various dimensions, suitable for constructing durable and high-quality wooden structures. The specific dimensions requested are:
  • 12 inches x 1.5 inches
  • 9 inches x 1.5 inches
  • 3 inches x 3 inches
  • 3 inches x 1.5 inches
  • VENTeak wood of 8 feet in length and 3 inches in width.

Eligibility Criteria

To qualify for the tender, bidders must be registered entities with a proven track record in supplying similar carpentry items. Furthermore, bidders must comply with the necessary legal, technical, and financial stipulations mandated by the government to ensure a fair selection process.

Technical Requirements

Bids must comply with specific technical requirements, including:

• Conformance to specified quality standards for all items.
• Specification of the manufacturer details and certificate of compliance with product standards.
• Assurance of the timely and efficient supply of materials.

Financial Requirements

All bidders are required to provide financial documentation as part of their submission. This includes evidence of fiscal stability and capability to handle large-scale projects. This section also includes provisions for an Earnest Money Deposit (EMD) that must be submitted along with the bid documentation.

Document Submission Details

Bidders are instructed to submit their detailed proposals, including all required documentation and financial statements, via the designated online platform. The submission must be structured clearly to facilitate ease of evaluation.

Special Provisions

The tender may include special provisions that benefit Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation and local development in procurement processes. This aligns with the government's commitment towards Make in India initiatives, encouraging the use of locally sourced materials.

Evaluation Process

The evaluation of bids will be conducted based on a defined set of criteria focusing on cost efficiency, compliance with technical specifications, and reliability of the bidder. The selection will favor bids offering the highest quality materials at competitive prices while facilitating timely delivery.

Delivery Locations

Successful bidders will be required to deliver the carpentry items to predetermined locations specified by the Department of Defence. Transport logistics will also be outlined in the final agreement.

Contact Information

Potential bidders are encouraged to direct any queries regarding the tender to the Department of Defence through the official communication channels provided in the tender notice. Clear communication is vital for ensuring all requirements are understood and met.

This comprehensive tender is expected to attract qualified suppliers who can meet the rigorous standards of the Department of Defence, thereby ensuring optimal procurement of carpentry items for ongoing and future projects.