Department of Defence Tender by Indian Coast Guard (1bee9d2cb)

Main Engine Spares,A,B,C,D,E,F,G,H,J,K,L,M,N,P,Q,R,S,T,U,V,W,X,Y,Z,AA,AB

Chennai, Tamil nadu
Goods
Qty:234

Tender Timeline

Tender Issue
May 13, 2025 at 11:03 AM

Tender Title: ROUTINE KIT SPARES

Reference Number: 1bee9d2cb

Issuing Authority: Department of Defence
Ministry of Defence

Scope of Work and Objectives

The ROUTINE KIT SPARES tender seeks qualified suppliers to provide essential main engine spares critical for the seamless operation of defence equipment. The objective is to procure high-quality, reliable spare parts that conform to specified technical requirements and standards which ensure optimal performance in operational scenarios. The tender emphasizes prompt delivery and excellent service conditions to guarantee minimum downtime.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with the appropriate addendums in place. Bidders are also expected to comply with standard government procurement guidelines, provide valid documentation, and demonstrate previous experience in supplying similar goods.

Technical Requirements

The technical specifications for the ROUTINE KIT SPARES include adherence to predefined standards for performance, quality, and compatibility with existing systems. Tender participants must ensure that all spares meet robust quality checks and comply with the stated safety norms. Comprehensive details of these specifications shall be outlined in the bid documents provided to interested parties.

Financial Requirements

Bidders are required to submit financially sound proposals, demonstrating their capability to deliver the requested spares while complying with the government's budgetary limits. This includes a thorough breakdown of costs, taxes, and any additional charges that may apply.

Document Submission Details

All submissions must follow the prescribed format outlined in the bid documents. Interested parties must ensure that their proposals, including necessary certificates and forms, adhere to the submission guidelines to avoid disqualification. Electronic submissions may be required as part of the tendering process, and careful attention must be paid to ensure compliance with the stipulated formats.

Special Provisions

The Department of Defence has incorporated benefits for Micro, Small and Medium Enterprises (MSEs) and startups as part of its procurement strategy. These provisions aim to encourage participation from smaller enterprises and foster innovation in the sector.

Evaluation Process

Proposals will undergo a rigorous evaluation process to assess their compliance with technical and financial requirements. Bidders will be evaluated based on criteria such as technical compliance, cost-effectiveness, and previous experience. The assessment will be carried out by a committee designated by the Ministry of Defence, and successful bidders will receive notifications accordingly.

Delivery Locations

Successful bidders will be required to deliver the supplies to designated locations specified in the order contracts post-award. These locations may include military bases and operational facilities managed by the Department of Defence.

Contact Information

For further inquiries regarding this tender, interested suppliers can reach out to the designated officials in the Department of Defence. It is advisable to follow up through appropriate channels, ensuring that all communication is documented for record purposes.

The ROUTINE KIT SPARES tender represents a significant opportunity for qualified suppliers to engage with government procurement processes while contributing to national defence operations. Interested parties are encouraged to gather all relevant documents and submit compliant proposals to enhance their chances of success.

Tender BOQ Items

27 Items
1.

Main Engine Spares

Lub Oil Filter

Qty:6
Unit:nos
105
2.

A

Fuel Filter

Qty:6
Unit:nos
105
3.

B

Air Filter

Qty:3
Unit:nos
105
4.

C

Centrifuge Paper Insert

Qty:3
Unit:nos
105
5.

D

Coolant Additive 5 Ltrs

Qty:3
Unit:nos
105
6.

E

Noozle

Qty:18
Unit:nos
105
7.

F

O-Ring H E

Qty:18
Unit:nos
105
8.

G

O-Ring H E

Qty:24
Unit:nos
105
9.

H

O-Ring H E

Qty:6
Unit:nos
105
10.

J

O-Ring Centrifuge

Qty:6
Unit:nos
105
11.

K

Screw Plug

Qty:3
Unit:nos
105
12.

L

O-Ring Injector

Qty:36
Unit:nos
105
13.

M

SWP Belt

Qty:6
Unit:nos
105
14.

N

SWP Belt Ax 58

Qty:3
Unit:nos
105
15.

P

FWP Belt Ax 40

Qty:6
Unit:nos
105
16.

Q

Dynamo Belt AX 47

Qty:3
Unit:nos
105
17.

R

Gasket

Qty:6
Unit:nos
105
18.

S

Gasket A c

Qty:6
Unit:nos
105
19.

T

Set of Sealing Rings

Qty:3
Unit:nos
105
20.

U

A V Mounting

Qty:12
Unit:nos
105
21.

V

Set of Hoses

Qty:3
Unit:nos
105
22.

W

Set of Hose Clips

Qty:3
Unit:nos
105
23.

X

Set of Flexible Pipes

Qty:3
Unit:nos
105
24.

Y

Gasket

Qty:6
Unit:nos
105
25.

Z

Gasket Ex

Qty:18
Unit:nos
105
26.

AA

Shaped Gasket

Qty:6
Unit:nos
105
27.

AB

Shaped Gasket

Qty:18
Unit:nos
105

General Information

Item Category
Main Engine Spares , A , B , C , D , E , F , G , H , J , K , L , M , N , P , Q , R , S , T , U , V , W , X , Y , Z , AA , AB
Ministry Name
Ministry of Defence
Department Name
Department of Defence
Organisation Name
Indian Coast Guard
State
Tamil nadu
City
Chennai

Financial Information

Bid Offer Validity
180 (Days)
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7789664.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, providing valid documentation, and demonstrating capability through previous experience in supplying similar parts. Bidders must also comply with the government’s procurement guidelines and any specific criteria outlined in the tender documentation.

Yes, all submitted proposals must comply with defined technical specifications. This includes quality standards and compatibility with existing systems. Interested bidders should refer to the tender documents for comprehensive details on these specifications to ensure compliance.

Bidders must submit a financially sound proposal that includes a complete breakdown of costs associated with the ROUTINE KIT SPARES. This must detail items like pricing, taxes, and any additional charges, ensuring adherence to the budgetary guidelines set forth by the Department of Defence.

Submissions must adhere to the provided guidelines, which may include electronic and physical formats as specified in the tender documentation. All bidders are encouraged to carefully review these submission methods to ensure their proposals meet the necessary criteria for acceptance.

The Department of Defence has provisions in place to support Micro, Small, and Medium Enterprises (MSEs). These benefits aim to encourage participation from smaller businesses, granting them easier access to defense procurement opportunities while promoting inclusivity within the industry.

By addressing these core aspects in the FAQs, interested bidders can gain valuable insights into the tender process and prepare their submissions accordingly.

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