Tender Title: MACHINERY SPARES
Tender Reference Number: GEM/2025/B/6149801
Issuing Authority: Department of Defence
The Department of Defence is inviting bids for the procurement of Machinery Spares through the tender process referenced as GEM/2025/B/6149801. This tender aims to source various essential machinery spare parts required for enhancing operational efficiency and maintaining equipment integrity within defense operations. The total quantity of spares required under this tender amounts to 27 distinct items across multiple categories of machinery.
Scope of Work and Objectives
The primary objective of this tender is to secure high-quality machinery spares that align with the technical specifications provided by the Department of Defence. Successful bidders will be responsible for supplying the listed items in a timely manner and ensuring that all parts meet the performance and quality metrics specified in the documentation. Essential categories involved in this tender include machinery spares 1, machinery spares 2, machinery spares 3, machinery spares 4, machinery spares 5, and more.
Eligibility Criteria
Bidders must meet specific eligibility requirements to participate in this tender including but not limited to:
- Being a registered entity in the appropriate business category.
- Possessing the necessary technical and financial capability to fulfill the contract.
- Compliance with all relevant regulations stipulated by the Ministry of Defence.
Technical Requirements
Bidders are required to present spare parts that meet established technical specifications and quality standards as detailed in the tender document. Each item must comply with defined performance parameters to ensure reliability and functionality in military applications.
Financial Requirements
Participants must submit adequate financial documents that demonstrate their capability to fulfill the contract. This includes providing an Earnest Money Deposit (EMD) and demonstrating sound financial health.
Document Submission Details
All proposals must be submitted electronically through the specified portal. Bidders must ensure that all required documents, including technical bids, financial bids, and compliance certificates, are submitted in the prescribed formats.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, promoting inclusivity in the procurement process. Relevant benefits and provisions to support these entities are detailed in the tender documentation.
Evaluation Process
The evaluation process will consider various factors including technical compliance, pricing, and delivery timelines. Successful bidders will be those who not only meet the technical specifications but also provide competitive pricing while adhering to all compliance requirements.
Delivery Locations
Delivery of the machinery spares will be required at designated locations as specified in the tender documents. Bidders should factor in logistics and transportation considerations in their proposals.
Contact Information
For any inquiries regarding this tender, interested parties are encouraged to consult the official tender portal or liaison channels as detailed in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in supplying machinery spares, and complying with the Ministry of Defence guidelines. Bidders should demonstrate adequate financial capabilities with supporting documents. Additionally, compliance with technical specifications provided in the tender is mandatory.
Each spare part included in the tender must comply with specified technical specifications set forth by the Department of Defence. This includes quality standards that ensure durability and operational efficiency. Bidders should provide comprehensive documentation proving that their offered products meet the required standards.
The Earnest Money Deposit (EMD) requirements will be outlined in the tender documents. Typically, bidders will be required to submit a specific monetary amount as EMD alongside their bid to demonstrate commitment and capability to fulfill the contract terms. This deposit is refunded to unselected bidders post evaluation.
Bids must be submitted electronically via the tender portal. Accepted document formats will include PDF and Word files for technical and financial submissions. Bidders need to ensure all documents are complete and verify their submission status to adhere to deadlines.
The tender provides certain benefits for MSEs, including relaxation in eligibility criteria, financial assistance options, and enhanced evaluation weightage. Startups are also encouraged to participate, contributing to the ‘Make in India’ initiative. Detailed provisions are included in the tender documentation for interested parties.
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