Tender Title: Vehicle Hiring Service
Tender Reference Number: GEM/2025/B/6171776
Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers

The objective of this tender is to procure Vehicle Hiring Service on a per vehicle-day basis for both Sedan and SUV/MUV categories. The Department of Fertilizers is inviting bids to cater to its official transport needs, which includes local trips as well as outstation travels.

Scope of Work and Objectives

The scope of this tender encompasses the hiring of vehicles, specifically Sedan and SUV/MUV types, to be utilized by ministry officials. The vehicles should be available for both local and outstation trips. The contractors are expected to ensure that the vehicles are well-maintained, insured, and compliant with regulatory standards. The goal is to deliver reliable and efficient transportation services to support the operational functions of the ministry.

Eligibility Criteria

Bidding firms must be registered entities under applicable laws. They should possess the necessary licenses and certifications for vehicle hiring services. Compliance with local transport regulations and standards is mandatory. Additionally, bidders should demonstrate their ability to provide vehicles that meet the specifications detailed in the tender documents.

Technical Requirements

The vehicles offered must be from the model years 2021 to 2025. They should be well-maintained, fuel-efficient and equipped with modern amenities for the comfort of passengers. All vehicles must be registered, have valid insurance and should comply with emission standards set by local authorities.

Financial Requirements

Bidders must disclose their financial stability and provide proof of operational capability over the past years. Details regarding pricing structure on a per vehicle-day basis should be clearly presented in the bid documents. Bidders are also required to submit proposed payment terms that comply with the ministry’s requirements.

Document Submission Details

All bids must be submitted electronically in accordance with the guidelines set out in the tender documents. Bidders should ensure that they have included all required documentation and comply with the formatting requirements.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups may be entitled to certain benefits as specified within the tender documents. Information regarding these provisions will be detailed in the relevant section of the proposal guidelines. Bidders are encouraged to familiarize themselves with policies favoring local businesses under the Make in India initiative.

Evaluation Process

The evaluation of bids will be conducted based on the compliance with the technical specifications, financial proposals, and the overall ability to meet the requirements of the tender. The ministry has established a structured system for evaluating submissions to ensure transparency and fairness.

Delivery Locations

The services will primarily be employed for local trips within designated areas; however, provisions for outstation trips are also included as per the requirements specified in the tender.

Contact Information

For any inquiries or clarification regarding this tender, prospective bidders are advised to reach out to the Department of Fertilizers through the official channels outlined in the tender documents.

This tender process offers a unique opportunity for reliable service providers in the vehicle hiring segment to engage directly with governmental operations, contributing to the efficiencies of departmental activities.