Tender Title: Vehicle Hiring Service

Reference Number: GEM/2025/B/6164357

Issuing Authority/Department: Department of Fertilizers, Ministry of Chemicals and Fertilizers

The Department of Fertilizers, under the Ministry of Chemicals and Fertilizers, invites tenders for the Vehicle Hiring Service on a per vehicle-day basis, specifically for SUV/MUV vehicles. The objective of this tender is to ensure reliable and efficient transportation services that meet the operational needs of the department for various official engagements. The service must allow for local and plain round trips as specified in the Notice Inviting Tender (NIT).

Scope of Work and Objectives

The primary scope involves providing vehicles on a hire basis for various departmental activities. Bidders will be required to supply well-maintained SUV or MUV vehicles that comply with local transportation regulations. The vehicles must be equipped to ensure safety and comfort for passengers during travel, reflecting the standards upheld by the government for official matters.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Be a registered entity in relevant categories of vehicle hiring services.
• Possess valid operating licenses for providing vehicle hire services.
• Demonstrate prior experience in similar contracts or services, particularly in government or public sector engagements.

Technical Requirements

Bidders must provide documentation proving:

• The condition and maintenance history of the vehicles being offered.
• Compliance with local vehicle insurance and registration requirements.
• Availability of a fleet that can meet fluctuating demands and ensure timely delivery.

Financial Requirements

Financial documents should include:

• Proof of financial stability.
• Details of previous contract values, if applicable.
• Bid prices should be competitive and should include a detailed breakdown of costs.

Document Submission Details

All submissions must be made digitally through the designated electronic tendering system. Bidders will need to upload all required documents and complete the submission form before the submission deadline. Proper attention must be given to the required formats and specifications outlined in the tender documentation.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders that qualify under these categories may receive special consideration during the evaluation process.

Evaluation Process

The evaluation of bids will be based on criteria such as:

• Adherence to eligibility and technical requirements.
• Cost-effectiveness of the bid.
• Value-added services and additional benefits promised.

Delivery Locations

Services are to be provided primarily within local jurisdiction boundaries, ensuring the effective transport of departmental personnel and dignitaries.

Contact Information

For any inquiries related to this tender, bidders are encouraged to reach out through the official contact channels specified in the tender documentation.

To summarize, this tender presents an opportunity for qualified service providers to offer their vehicle hiring services. Emphasizing comprehensive details such as eligibility, technical and financial requirements alongside a focus on MSE and startup considerations ensures that a wide range of bidders can participate effectively in this procurement process.