Tender Title:

Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Reference Number: GEM/2025/B/6148673

Issuing Authority:

Department of Defence, under the Ministry of Defence.

Scope of Work and Objectives:

The primary objective of this tender is to procure Split Air Conditioners, specifically the Wall-Mount Type (V2) variant that encompasses Green AC technology to promote energy efficiency and environmental sustainability. Successful bidders will be expected to supply a total of four units that meet the defined specifications and performance standards mandated by the department. The scope also includes the installation and post-installation support for the equipment, ensuring seamless integration within existing infrastructures.

Eligibility Criteria:

To be eligible to bid, vendors must fulfill the following criteria:

• Must be a registered entity under relevant Government policies.
• Previous experience supplying similar types of air conditioning equipment to government entities will be favored.
• Vendors should possess a valid GST registration and PAN in compliance with government regulations.

Technical Requirements:

The technical specifications for the Split Air Conditioners include:

• Energy efficiency rating of at least 5-star as per BEE standards.
• Inclusion of environmentally friendly refrigerants.
• Compliance with ISI and other relevant quality standards.
• Provision for warranty periods and customer support services.

Financial Requirements:

Bidders must provide financial documentation that demonstrates capacity to fulfill the order, including:

• Proof of financial stability.
• Bank statements from the last six months.
• Earnest Money Deposit (EMD) details, which are typically a percentage of the total bid value, as specified in the tender guidelines.

Document Submission Details:

Interested vendors should submit their bids through the designated electronic portal as per government procurement policies. Submission will include:

• Proposal including technical and financial bids.
• Relevant certificates and compliance documents.
• EMD payment receipt.

Proposals must be submitted in electronic format by utilizing the pre-specified document structure provided in the tender documentation.

Special Provisions:

This tender has provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs) and supports Startups through benefits which may include relaxation in qualification criteria and reduced processing fees.

Evaluation Process:

The evaluation of bids will follow a two-stage process based on:

1. Technical compliance with the specifications outlined.
2. Financial evaluation considering the total cost and financial viability.

The authorities will award the contract to the most compliant bid, emphasizing both technical capability and cost-effectiveness.

Delivery Locations:

The successful bidder will need to deliver the Split Air Conditioners to the designated locations specified by the Department of Defence within the agreed timeline post-award.

Contact Information:

For inquiries regarding this tender, vendors may refer to the designated official contact points provided in the official documentation on the government portal.