Tender Title: Supply of Photography Paper and Graph Paper
Tender Reference Number: GEM/2025/B/6138108
Issuing Authority: Ministry of Defence, Department of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure Photography Paper (V2) and Graph Paper for various applications within the Ministry of Defence’s operations. The tender involves the supply of a total quantity of 345 units of these papers, which are essential for fulfilling the document and design requirements within the department. The awarded vendor will be responsible for ensuring that the materials meet stipulated technical specifications and quality standards for effective use in military and operational engagements.
Eligibility Criteria
To be eligible to participate in this tender, bidders must adhere to the following eligibility requirements:
- Registration as a legal entity capable of supplying the requisite goods.
- Demonstrated experience in the supply of similar types of paper or related products.
- Compliance with all laws and regulations relevant to procurement.
Technical Requirements
All submissions must meet the following technical requirements:
- Photography Paper (V2) must comply with the standardized photographic image quality, including ISO color standards.
- Graph Paper must conform to industrial norms for grid measurement and paper weight specifications.
- Vendors should provide documentation or test results verifying quality standards.
Financial Requirements
Bidders are required to include a financial proposal that outlines pricing per unit and overall cost. The financial aspect will be assessed in the evaluation process to ensure competitive pricing without compromising on quality.
Document Submission Details
The submission should include the following documents:
- A completed tender application form.
- Technical bid detailing specifications and compliance to requirements.
- Financial bid outlining the cost structure.
- All applicable certificates confirming eligibility and compliance with regulations.
Bidders must ensure that their proposals are submitted within the designated submission portal, in the accepted format within specified timelines.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender, along with provisions for startups aimed at promoting competitive bidding and ensuring diversity in the supplier base. Special note should be made for compliance with 'Make in India' policies during the bid evaluation process.
Evaluation Process
The evaluation of the submitted bids will consist of:
- Qualification checks against eligibility criteria.
- Technical assessment based on compliance with specifications.
- Financial evaluation focusing on the pricing structure and overall cost effectiveness.
- Selection based on the most responsive bid, which balances quality and price.
Delivery Locations
The successful bidder will be responsible for delivering the supplies to specified locations under the Ministry of Defence's operational jurisdiction. Precise delivery points will be communicated post-award notification.
Contact Information
Though specific contact details are not disclosed in the tender documentation, vendors are encouraged to check the official Ministry of Defence website or the designated procurement portal for any updates or queries related to this tender.
This tender represents a critical opportunity for suppliers in the paper manufacturing sector to align with government procurement objectives while contributing to the needs of the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified goods, demonstrating relevant experience in similar supplies, and adhering to all applicable laws and procurement regulations. Vendors must ensure compliance with all stipulated criteria to qualify for the tender evaluation process.
The technical specifications for the Photography Paper include adherence to standardized photographic image quality aligned with ISO color standards. Additionally, the Graph Paper must conform to industrial norms pertaining to grid measurement and specific weight for functional applications. Documentation verifying these standards should accompany the bid.
Participating in this tender requires the submission of an Earnest Money Deposit (EMD), which acts as a security measure to ensure commitment to the tender process. The specific EMD amount and payment methods will be detailed in the tender document. Vendors should prepare to include this with their submission to demonstrate seriousness in their bidding process.
Bids must be submitted electronically through the designated procurement portal. All documentation related to the technical and financial proposals should be formatted as specified in the tender requirements. Vendors are encouraged to ensure their submissions meet the outlined criteria and deadlines to avoid disqualification.
Yes, this tender includes special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and startups. This initiative is part of the government’s effort to promote wider participation in government contracts, enabling smaller firms to compete effectively in the procurement process and align with ‘Make in India’ policies.
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