Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6172817)
Cleaning bar for utensils 500 gms,Abrassive paper 230mm x 280mm silicon carbide water proof 600A,Su
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Tender Title: Procurement of Cleaning Items
Reference Number: GEM/2025/B/6172817
Issuing Authority:
Department of Defence, Ministry of Defence
Scope of Work and Objectives:
The procurement of cleaning items aims to supply a variety of cleaning products essential for maintaining cleanliness and hygiene in various facilities under the Department of Defence. The specific items required include:
- Cleaning bar for utensils (500 gms)
- Abrasive paper (230mm x 280mm silicon carbide waterproof 600A)
- Super MOP refills
- Duster cloth
- Rags (cotton colored)
- Cotton waste
- Brush with a long handle
- Scraper with handle
- Blue laundry (ISI Mark)
- Brush sweeping hand
- Hand wash liquid
- Glass cleaner (500 ml)
- Cleaning liquid for utensils
- Steel cleaning liquid
- Spin MOP set
- Disinfectant Fluid (white or black phenol)
- Hand towel
- Wiper long handle
- Lime slaked
- Red oxide iron or Geru or pigment powder (iron oxide natural red)
- Pest seal
The objective is to ensure the availability of high-quality cleaning supplies to support the operational needs of the department.
Eligibility Criteria:
To be eligible for participation, bidders must meet the following criteria:
- Must be a registered entity under relevant regulations.
- Should comply with the specified quality and technical standards required for the cleaning items.
- Must not be barred from bidding for any reason as per government norms.
Technical Requirements:
Bidders should provide item specifications that meet the expected quality standards. This includes packaging, product labeling, and adherence to any applicable safety regulations. Special emphasis will be placed on the technical documentation detailing product compliance with the Department of Defence's quality assurance protocols.
Financial Requirements:
Bidders must demonstrate financial stability, which can include providing financial statements for the last two fiscal years. Bidder's pricing structure must reflect competitive and fair market rates while ensuring compliance with the overall budgetary constraints of the procurement process.
Document Submission Details:
All documents must be submitted in the prescribed format as per the guidelines mentioned in the tender document. Submissions may include:
- Completed Bid Submission Form
- Technical Specifications
- Financial Bid
- Any certifications or licenses required
Special Provisions:
Micro, Small, and Medium Enterprises (MSEs) and Startups may benefit from certain provisions aimed at encouraging participation from these sectors. This is in lines with government policies promoting local businesses and encouraging competition.
Evaluation Process:
Bids will be evaluated on multiple criteria including technical compliance, pricing, and delivery schedules. The evaluation may involve a two-stage assessment where the technical bids are evaluated first, followed by the opening of financial bids of technically compliant bidders. Preference may be given to bids that align with the defined quality standards and compliance metrics.
Delivery Locations:
Delivery of cleaning items will be required at designated locations specified by the Department of Defence, ensuring timely supply as per contract terms.
Contact Information:
For any inquiries regarding this tender, interested bidders should refer to the communication protocols outlined in the tender document. For clarification, bidders may reach out through the official department channels.
This tender invites suppliers capable of supplying the required cleaning items to submit their bids, adhering to the guidelines and specifications set forth herein.
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Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant regulations and adhering to quality and technical standards stipulated for the cleaning items. Additionally, participating bidders must ensure they are not suspended from engaging in government tenders or barred for any legal reasons. It is mandatory for bidders to provide necessary documentation that proves their compliance with these criteria.
The technical specifications for the cleaning items require compliance with quality assurance protocols established by the Department of Defence. Bidders must ensure their products adhere to safety standards, appropriate labeling, and packaging guidelines. Submissions should include comprehensive technical data sheets indicating the expected performance and material safety data for all cleaning items listed in the tender.
Payment terms for the cleaning items procurement will be detailed in the tender submission guidelines. Typically, payment is contingent upon the successful delivery and acceptance of goods as per contract terms. Bidders must ensure that their proposed pricing is inclusive of all costs and comply with the stipulated payment schedules, which may include milestone payments upon delivery and inspection.
Bids should be submitted electronically or by physical delivery as outlined in the tender document. Accepted document formats typically include PDF for all submitted documents to ensure consistency and ease of review. Bidders are encouraged to follow the submission guidelines closely to avoid disqualification.
The tender offers special provisions aimed at Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate actively in the procurement process. MSEs may qualify for various incentives including simplified bidding procedures and potential relaxation of norms pertaining to bank guarantees and performance securities. Such policies are part of the government’s initiative to foster inclusive growth and enhance local enterprise capabilities.
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