Department of Defence Tender by Border Road Organisation (57f3b57b)
Servo Pride Supreme 15W40,Servo Ultra KB10 or Servo Ultra10,Servo Gear Super 80W90,Servo Gear Super
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Tender Title: Servo Pride Supreme 15W40
Reference Number: 57f3b57b
The Department of Defence under the Ministry of Defence is issuing a tender for Servo Pride Supreme 15W40 and additional related products as part of an initiative to procure vital lubricants and fluids necessary for operational and maintenance requirements. This tender encompasses a comprehensive range of products including various types of engine oils, transmission fluids, and greases suitable for extensive application in defense equipment and vehicles.
Scope of Work and Objectives
The objective of this tender is to secure high-quality lubricants, specifically Servo Pride Supreme 15W40, Servo Ultra KB10, Servo Gear Super 80W90, and related items from a qualified supplier. The total quantity sought for procurement is 20822 units of various lubricant products, which are crucial for maintaining the operational effectiveness of defense machinery.
Eligibility Criteria
All bidders must meet the eligibility criteria outlined in the tender documentation, which includes being a registered entity capable of supplying the specified products. Previous experience in supplying similar products to the defense sector will be an added advantage.
Technical Requirements
The participating bidders must ensure that their products meet the defined technical specifications and comply with established quality standards. The products should be certified as suitable for various temperatures and operating conditions as specified by the Department of Defence. The manufacturer’s details, as well as the compliance with international quality and safety standards, should be furnished along with the bid.
Financial Requirements
Bidders are required to fulfill specific financial requirements, including the submission of an Earnest Money Deposit (EMD) as a commitment to the bidding process. This financial assurance will safeguard the interests of the Department in case of withdrawal from the bidding process. Additionally, clear details on the payment terms and methodologies should be outlined in the submission.
Document Submission Details
Documents must be submitted electronically through the designated bidding platform. Complete documentation accompanied by technical and financial proposals, along with any required certificates, should be neatly organized and formatted as per the guidelines provided in the tender notice.
Special Provisions
The tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible participants will benefit from relaxed criteria aimed at promoting innovation and local procurement, fostering a supportive environment for new businesses.
Evaluation Process
Submissions will undergo a comprehensive evaluation process, wherein bids will be assessed based on defined technical and financial criteria. The evaluation will ensure that selections are made based on quality, delivery timeliness, and competitive pricing.
Delivery Locations
The successful bidder will be required to deliver products to specified defense locations throughout the country. Exact delivery points will be communicated directly to the awarded bidder upon the finalization of the contract.
Contact Information
For any inquiries regarding the tender, interested parties can reach out to the Department of Defence through the official communication channels mentioned in the tender documentation.
Tender BOQ Items
15 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified products. Bidders should possess relevant experience in providing similar products to the defense sector, ensuring compliance with all local and national regulations governing procurement processes. Additionally, companies must maintain the required licenses and certifications to participate effectively.
The technical specifications for the Servo Pride Supreme 15W40 and related lubricants require compliance with industry standards for performance and safety. Products should guarantee optimal performance under various operational temperatures and stress conditions. Detailed specifications on viscosity, flash point, and other critical parameters must be adhered to, as specified by the Department of Defence.
The payment terms dictated in the tender will be clearly outlined in the contract with the awarded bidder. Typically, payments may be structured based on milestones such as delivery completion, acceptance of goods, and submission of invoices. The conditions may also incorporate penalty clauses for delayed delivery, underlining the importance of adhering to timelines.
All documents and proposals should be submitted electronically through the designated bidding platform as specified in the tender notice. It is crucial to ensure that documentation is complete and organized according to the submission guidelines provided, including any necessary appendices and certifications.
MSEs are encouraged to participate through provisions that allow for relaxed eligibility criteria and additional support measures. These benefits may include reduced financial requirements such as a lower Earnest Money Deposit (EMD), promoting equal opportunities for smaller businesses within the procurement framework and aligning with ‘Make in India’ policies advocating local production and employment.
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