Tender Title: Hiring of Earth Moving Equipment, Material Handling Equipment, and Cranes (per Hour basis)
Reference Number: GEM/2025/B/6156969
Issuing Authority/Department: Department of Defence, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the hiring of earth moving equipment and material handling equipment, with an emphasis on cranes, to meet the operational requirements of the Department of Defence. The scope includes providing these services on a per hour basis as per the specific needs of the buyer. This procurement aims to ensure that all necessary equipment is available for various construction and handling projects efficiently, enhancing operational effectiveness and reducing downtime.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility criteria. These include being a legally registered entity with the necessary credentials to provide earth moving and handling equipment. Bidders should demonstrate experience in similar projects and must provide documentation to support their capability to fulfill the contractual obligations required by the Department of Defence.
Technical Requirements
The equipment provided under this tender must adhere to high technical standards that ensure safety and efficacy. Bidders should supply machines that are certified for operational safety and meet environmental guidelines. Additionally, bidders must provide documentation that details the specifications of the equipment available, including model numbers, load capacities, and any technical certifications.
Financial Requirements
Bidders are required to submit a comprehensive financial bid that details the pricing on a per-hour basis for the equipment and services offered. This should also include any additional costs that may arise during the contract period. It’s imperative to ensure that the bidding format aligns with the Ministry's requirements for procurement.
Document Submission Details
All bids must be submitted in accordance with the specified guidelines. Bidders should ensure that they submit all required documents, including the technical specifications, financial proposal, and eligibility proof, before the deadline outlined in the tender documents. It is important to adhere to the prescribed formats and any additional documentation that may be specified.
Special Provisions
The tender includes provisions that may benefit Micro, Small, and Medium Enterprises (MSEs), promoting inclusivity in government contracts. Startups are also encouraged to participate, providing them the opportunity to showcase their innovative solutions in equipment hiring.
Evaluation Process
The submitted bids will undergo a structured evaluation process based on predetermined criteria. This process will assess technical compliance, financial viability, and the overall capability of the bidder to deliver as required. The evaluation will consider both the financial bid and supporting documentation.
Delivery Locations
The delivery of services will be required across various designated locations as specified by the Department of Defence. Bidders should be prepared to mobilize equipment efficiently to meet these requirements within stipulated timeframes.
Contact Information
For further inquiries and clarity regarding the tender, interested parties are encouraged to reach out to the Department of Defence. Specific contact details are available in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary legal documentation. Bidders must showcase experience in hiring earth moving and material handling equipment. Compliance with local regulations and certifications demonstrating technical capacity to deliver the services is mandatory.
The technical specifications for the equipment must ensure safety, efficacy, and compliance with environmental standards. Bidders should provide detailed information about the models of cranes, gears, and earth-moving equipment, showcasing load capacities and operational certifications.
Bids must be submitted electronically via the designated procurement platform or per guidelines outlined in the tender document. It’s crucial for bidders to follow submission formats strictly and ensure that all supporting documents are included to avoid disqualification.
The tender supports MSEs by providing them with a preferential evaluation process and encouraging them to participate actively. This is in line with government initiatives aimed at enhancing opportunities for small businesses in competitive bidding processes.
Payment terms will typically be defined in the contract following award notification. It’s important for bidders to propose realistic pricing for the per hour service charges and clarify any conditions related to performance security and milestone payments in their submitted bid documentation.
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