Tender Title: Supply of Toner Cartridges and Ink Cartridges

Reference Number: GEM/2025/B/6126526

Issuing Authority/Department:
Ministry of Defence, Department of Defence

The tender involves the procurement of toner cartridges and ink cartridges and is aimed at ensuring a reliable supply of printing consumables within the Ministry of Defence. The scope of work encompasses the delivery of 2,348 units of various toner cartridges and ink cartridges, facilitating the smooth operation of printing facilities across defense departments.

Scope of Work and Objectives

The primary objective of this tender is to establish a dependable sourcing mechanism for toner cartridges and ink cartridges that meet the operational needs of the Ministry of Defence. The winning bidder will be responsible for supplying high-quality consumables that adhere to the required technical specifications outlined in the tender documents.

Eligibility Criteria

Eligible bidders must be registered entities with appropriate qualifications in the supply of printed materials. This includes the requirement to possess valid certificates, such as GST registration and other necessary licenses relevant to the supply of toner cartridges and ink cartridges. Bidders must demonstrate their capacity to fulfill the order size and meet the tender conditions effectively.

Technical Requirements

Bidders must ensure that their products meet specific technical specifications, which will be highlighted in the detailed RFQ (Request For Quotation). All products must comply with recognized quality standards applicable to printer consumables to ensure performance reliability and compatibility with standard printing equipment used within the Ministry.

Financial Requirements

A detailed financial breakdown must be submitted alongside the tender proposal, including price per unit, total costs, and any applicable taxes. The submission must also outline payment terms and conditions relating to the transactions to ensure transparency and compliance with financial evaluations.

Document Submission Details

Bidders are required to submit their proposals electronically through the specified platform. All submissions must be complete, including the necessary forms and documentation as per the guidelines. The format of the documents should align with the accepted standards for electronic submissions.

Special Provisions

The tender provisions encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups to promote inclusivity within the procurement process. Bidders qualifying as MSEs may benefit from relaxed eligibility requirements and specified incentives aimed at fostering entrepreneurial growth.

Evaluation Process

The evaluation criteria will be based on a comprehensive assessment of technical capabilities, compliance with specifications, pricing aspect, and the overall suitability of the proposal. Understandably, the evaluation is structured to prioritize quality and cost-effectiveness of the proposed supply.

Delivery Locations

Products are expected to be delivered to designated locations as specified by the Ministry of Defence upon contract award and confirmation. Bidders should remain flexible to accommodate delivery schedules as determined by the procurement department.

Contact Information

For additional inquiries, bidders may refer to the contact details provided in the official tender documentation. This includes contact names, email addresses, and available phone numbers for further assistance or clarification.

Conclusion

This tender presents an opportunity for qualified suppliers specializing in printer consumables to engage with the Ministry of Defence. With its focus on quality and efficiency, the tender aims not only to enhance operational capacity but also to support local businesses and promote a competitive marketplace.