Department of Defence Tender by Mod Sectt Establishment (GEM/2025/B/6160650)
Custom Bid for Services - JCB HIRING, CGI SHEET, BALLI AND TRACTOR WITH TROLLY HIRING
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Tender Title: Custom Bid for Services - JCB HIRING, CGI SHEET, BALLI AND TRACTOR WITH TROLLY HIRING
Tender Reference Number: GEM/2025/B/6160650
Issuing Authority/Department:
Department of Defence, Ministry of Defence
The Department of Defence is inviting bids for a custom service contract focusing on the hiring of various equipment, including JCB machinery, CGI sheets, Balli, and tractors with trolleys. This tender aims to appoint a qualified vendor to deliver these essential services effectively and in a timely manner to support the operational needs of the department.
Scope of Work and Objectives
The primary objective of this tender is to procure services for the following equipment:
- JCB HIRING: Provision of JCB machines for earthmoving and excavation purposes.
- CGI SHEET: Supply of high-quality Corrugated Galvanized Iron (CGI) sheets for construction and other related uses.
- BALLI: Providing Balli, commonly used in scaffolding and construction work to ensure safety and stability.
- TRACTOR WITH TROLLY HIRING: Offering tractors equipped with trolleys for transportation of materials across various project sites.
Successful bidders will be expected to ensure that all provided equipment meets the required standards and is available on-demand for the duration of the contract.
Eligibility Criteria
To qualify for participation in this tender, bidders must:
- Be a registered entity with the appropriate licenses to operate in the relevant domain.
- Demonstrate experience in providing similar services with positive testimonials or previous contracts cited.
- Have the necessary capacity and resources to fulfill the equipment hiring needs specified.
Technical Requirements
Bidders must adhere to the following technical specifications:
- All machinery and materials must meet prevailing quality and safety standards.
- The equipment must be in good working condition and compliant with local regulations.
- Comprehensive operational manuals and safety certifications should be available upon request.
Financial Requirements
Bidders must provide:
- A detailed financial proposal outlining the costs associated with each service.
- Verification of financial stability sufficient to undertake the contract scope.
- Evidence of previous contracts that affirm the necessity for financial transparency and capability.
Document Submission Details
Participants are required to submit:
- Bid documents that include the completed forms, financial proposals, and any supporting certificates showing compliance with eligibility criteria.
- All submissions must be presented in a single electronic file format (PDF preferred) ensuring easy access and review.
Special Provisions
This tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation and ensuring a fair chance of selection. All interested enterprises are advised to highlight their status in their proposal to capitalize on these benefits.
Evaluation Process
Bids will be evaluated based on:
- Compliance with eligibility and technical specifications.
- Financial competitiveness.
- Past performance and client references.
The evaluation panel will consist of members from the Department of Defence to ensure objectivity and thorough assessment.
Delivery Locations
Services are required to be delivered at pre-determined project sites, which will be communicated at the time of contract award. Bidders are encouraged to be flexible in service provision to cater to various locations according to project needs.
Contact Information
For any inquiries or additional information, prospective bidders may reach out to the Department of Defence's designated contact points, as available in the official documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid operational licenses, demonstrating experience in similar service provision, and having adequate resources to meet the tender scope effectively. Bidders must also provide references from previous contracts to confirm their capabilities.
The technical specifications demand that all provided equipment must meet local quality and safety standards. Bidders are required to ensure that the machinery is in operational condition, supported with operational manuals and safety certifications that prove compliance with relevant regulations.
Regarding payment terms, bidders should present a clear structure for financial transactions within their proposals. Additionally, performance security requirements will be specified post-selection, ensuring that the selected vendor guarantees the execution of the contract as per the terms laid out in the tender documentation.
Submissions should be compiled in a single electronic file format, preferably PDF, to ensure they are easy to review. Bidders are encouraged to provide clear and concise information in their proposals, ensuring all documentation is legible and well-organized.
Yes, this tender provides specific provisions to foster participation from Micro, Small, and Medium Enterprises (MSEs). MSEs are encouraged to indicate their category in their proposals to benefit from any preferential treatment that may enhance their chances of selection, promoting inclusivity and diversity in the tendering process.
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