Department of Defence Tender by Indian Coast Guard (GEM/2025/B/6129864)
HP PIPE ASSEMBLY,FUEL PUMP ELEMENT,DELIVER VALVE,JOINT FOR FUEL PUMP INLET,SPRING FOR FUEL PUMP,VAL
Tender Timeline
Tender Title: Supply of Fuel Pump Components
Reference Number: GEM/2025/B/6129864
Issuing Authority: Ministry of Defence, Department of Defence
The Ministry of Defence is inviting bids for the supply of various components related to fuel pumps, including HP PIPE ASSEMBLY, FUEL PUMP ELEMENT, DELIVER VALVE, JOINT FOR FUEL PUMP INLET, SPRING FOR FUEL PUMP, and VALVE SEAT INSERTS among others. This tender encompasses the procurement of a total of 79 units of specified components essential for operational efficacy.
Scope of Work and Objectives
The objective of this tender is to ensure a consistent and high-quality supply of fuel pump parts that meet stringent performance requirements. The successful bidder will be expected to deliver quality components adhering to the specifications outlined in the Bill of Quantities (BOQ). Timely delivery and compliance with technical details are pivotal to maintaining supply chain efficiency within the Department of Defence.
Eligibility Criteria
To qualify for participation, bidders must ensure compliance with the following eligibility criteria:
- Registration as a legal entity with relevant authorities.
- Proven experience in supplying similar goods to government or defense entities.
- Adherence to defined quality and safety standards in manufacturing and supply.
Technical Requirements
Bidders must provide components that match or exceed the specifications outlined in the BOQ. This includes certifications demonstrating compliance with industry standards and quality assurance protocols. Technical documentation should accompany each submission.
Financial Requirements
Bidders must provide proof of financial stability, which may include recent financial statements, bank guarantees, or statements of ability to perform contractual obligations. Pricing must be transparent, and the submission should include applicable terms of payment.
Document Submission Details
All submissions must be made via the designated electronic platform as stipulated by the Ministry of Defence. Required documents include:
- Bid Proposal
- Technical Specifications
- Financial Proposal
- Relevant Certifications
- Earnest Money Deposit (EMD) proof
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startup firms are encouraged to participate under special provisions aimed at promoting local entrepreneurship per 'Make in India' policies. Bidders should identify themselves as MSEs during the submission process to avail of related benefits.
Evaluation Process
The evaluation will follow a two-stage approach—technical and financial assessments. The technical proposals will undergo thorough scrutiny to ensure compliance with all specified requirements. Only those bidders who meet the technical criteria will have their financial proposals opened for consideration.
Delivery Locations
Successful bidders will be required to deliver components to designated military warehouses or specified locations outlined upon contract finalization. Fundamental logistics capabilities will be assessed during the evaluation stage.
Contact Information
For inquiries related to the bid, interested parties can reach out to the official contact channels provided in the tender notice. Clear communication will be essential for the effectiveness of participating bidders.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity recognized by the appropriate government authorities, having prior experience in supplying similar goods, and demonstrating adherence to quality and safety standards applicable in defense procurement.
Bidders must submit technical certificates that validate compliance with specified industry standards. This may include quality certifications such as ISO, along with manufacturer’s warranty statements to establish the performance reliability of the products being supplied.
To be considered, bidders should complete the registration process on the official procurement platform designated by the Ministry of Defence. This typically involves filling out an online registration form and providing necessary verification documents to access the bidding system.
Submitted documents must be in compatible formats, typically PDF or Word documents. Ensure that all financial and technical proposals maintain clarity and are properly formatted to facilitate thorough evaluation by the procurement committee.
Successful bidders will need to outline specific payment terms in their proposals, reflecting preferred milestones or delivery methods. Furthermore, a performance security in the form of a bank guarantee may be required, typically a percentage of the total contract value, to ensure contractual compliance and risk mitigation.
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