Tender Title: Supply of Mechanical Components

Tender Reference Number: GEM/2025/B/6172695
Issuing Authority: Ministry of Defence, Department of Military Affairs

The Supply of Mechanical Components tender aims to procure an array of essential mechanical components required for military applications. This tender encompasses the supply of items such as seals, fuel pipeline, sleeve rubber, fuel filters (primary and secondary), piston ring sets, and plungers, among others. The goal of this tender is to maintain operational readiness through reliable procurement of high-quality mechanical parts.

Scope of Work and Objectives

The successful bidder will be responsible for supplying a total quantity of 40 units of specified mechanical components. These components must meet strict quality and compatibility standards to ensure optimal performance in military operations. Bidders are tasked with demonstrating the capability to meet the scope of work effectively while adhering to timelines stipulated in the tender documents.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Bidders must be registered businesses with relevant experience in supplying mechanical parts to defense or allied sectors.
• Documentation proving successful past performance in similar projects may be requested.
• Compliance with applicable standards and regulations governing defense procurement is mandatory.

Technical Requirements

All components must fulfill specific technical requirements, including:

• Compliance with military standards for durability and reliability.
• Detailed specifications concerning dimensions, materials, and performance features must be provided.
• A comprehensive quality assurance plan must be included.

Financial Requirements

Bidders are required to submit a detailed pricing breakdown for the specified mechanical components along with their proposal. The financial proposal should adhere to budget constraints set by the Ministry of Defence. Any adjustments or variations in pricing must be clearly indicated and justified.

Document Submission Details

Interested bidders must submit their completed proposals by adhering to the following submission guidelines:

• Proposals should be submitted in a single electronic format acceptable as per the guidelines defined in the bid documents.
• All required documentation must accompany the submission, including relevant certifications and proof of compliance with technical and financial criteria.

Special Provisions

Bidders that qualify as Micro, Small, and Medium Enterprises (MSEs) or start-ups may benefit from special provisions under the Make in India initiative. Preference will be given to those who demonstrate significant local content in their offerings to support Indian manufacturing.

Evaluation Process

The evaluation will follow a structured process that includes:

• Review of compliance with eligibility and technical requirements.
• Assessment based on financial proposals, with particular emphasis on value for money rather than the lowest bid.
• The Ministry of Defence reserves the right to award contracts to multiple suppliers for different components based on evaluations.

Delivery Locations

Successful bidders will be required to deliver the mechanical components to designated military facilities. Accurate delivery schedules need to be coordinated post-award, ensuring that items arrive in a timely manner to meet operational requirements.

Contact Information

For further inquiries about this tender, potential bidders can reach out to the Ministry of Defence, Department of Military Affairs at the official contact channels provided within the tender documentation. Clear communication is encouraged for clarifying doubts and ensuring compliance.

Additional Information

Bidder accountability is paramount throughout the tender lifecycle. Participants are encouraged to stay updated with any amendments to the bid documents and should ensure adherence to all guidelines provided to enhance their chances of successful bid submission.