Department of Defence Tender by Dg Of Defence Estate (GEM/2025/B/6163714)
Horticulture Service – Manpower Based Model - Maintenance of Garden/Lawn/Field/Nursery/Park; Gene
Tender Timeline
Tender Title: Horticulture Service – Maintenance of Garden/Lawn/Field/Nursery/Park
Reference Number: GEM/2025/B/6163714
Issuing Authority:
Department of Defence, Ministry of Defence
Scope of Work and Objectives
The Horticulture Service tender is aimed at securing a comprehensive solution for the maintenance of gardens, lawns, fields, nurseries, and parks under the purview of the Department of Defence. The objective of this tender is to utilize a manpower-based model that ensures consistent upkeep and enhancement of the landscape in these areas. Expected services include but are not limited to:
- General maintenance of plant life, including mowing, strimming, and laying of soil.
- Watering and weeding to promote healthy growth.
- Trimming and pruning of various plant species.
- Cleaning and painting of pots used for planted items.
The overall goal is to enhance the aesthetic quality and environmental conditions of the assigned areas, ensuring they serve their intended purpose effectively.
Eligibility Criteria
To qualify for this tender, potential bidders must meet specific eligibility requirements. These include:
- Being a registered legal entity with relevant operational history in service provision.
- Demonstrated experience in providing horticultural services.
- Compliance with applicable government regulations and pre-qualifications.
Technical Requirements
Bidders are expected to align with comprehensive technical specifications which must include:
- Detailed understanding of horticultural practices.
- Expertise in operating machinery relevant to garden maintenance.
- Availability of trained personnel with demonstrated experience in horticulture.
Financial Requirements
Bid proposals need to include a financial breakdown showcasing:
- Cost estimates for various components of the proposed services.
- Clear pricing structure and total bid amount.
- Proof of financial stability to fulfill contract obligations.
Document Submission Details
All bids must be submitted through the designated electronic bidding platform. Required documentation includes:
- Completed tender application forms.
- Proof of eligibility documents.
- Financial proposals.
- Technical proposals.
Bidders should ensure that all documents are complete to avoid disqualification.
Special Provisions
The tender also includes specific provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups, which may benefit from relaxed criteria and guidance in the bidding process. This encourages participation from smaller entities within the sector, thus enhancing competition and innovation.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical competence of the proposal.
- Financial value and competitiveness of the offer.
- Experienced personnel and methodology proposed.
Delivery Locations
Services will be delivered to various locations under the jurisdiction of the Department of Defence as specified in the tender documentation.
Contact Information
For further inquiries regarding the tender process, applicants are encouraged to reach out to the designated contact points within the Department of Defence.
By focusing on professional standards, regulatory compliance, and value against budget, this Horticulture Service tender aims to uplift the visual and functional aspects of the Defence environments, seeking committed partners who align with national objectives.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in horticultural services, and fulfilling governmental compliance mandates. Bidders must provide proof of legal registration and operational capacity to effectively meet the requirements of the Horticulture Service.
Bidders must submit various required certificates including registration certificates, proof of relevant experience in horticulture projects, and compliance certificates as per local regulations. This ensures that all participating entities have the necessary qualifications and adherence to standards in the services offered.
The registration process involves creating an account on the designated electronic bidding system. Bidders will need to provide necessary documentation to validate their credentials and eligibility to participate in the tender process.
The accepted document formats for submission typically include PDF, Word documents, and Excel sheets. It is vital for bidders to ensure that their documents are clearly formatted and legible to facilitate the evaluation process.
The Earnest Money Deposit (EMD) generally applies to secure the bid against any withdrawal during the evaluation process. Performance security requirements will necessitate a guarantee to ensure completion of work as per contract obligations, generally ranging from 5% to 10% of the contract value, which must be presented upon award of the tender.
These FAQs aim to clarify the key components of the Horticulture Service tender while ensuring that potential bidders are well-informed and prepared.
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