Tender Title and Reference Number
Tender Reference Number: GEM/2025/B/6053597
Tender Title: Supply of Video Recorder for CCTV System and Camera for CCTV System
Issuing Authority/Department
This tender is issued by the Department of Defence, under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to procure Video Recorders and Cameras for CCTV Systems. The selected vendors will provide a range of equipment necessary for enhancing the security infrastructure. The scope entails the supply of a total of 8 units, ensuring optimal performance, durability, and compliance with security standards. The successful bidders will be expected to deliver high-quality products that meet the technical specifications outlined in the tender documents.
Eligibility Criteria
To qualify for this tender, vendors must meet certain eligibility requirements. Entities must be registered and operational entities in compliance with the relevant regulations and standards for supplying CCTV-related equipment. Eligible bidders should also have a proven track record in similar projects, with demonstrable experience and capability in supplying high-tech surveillance equipment.
Technical Requirements
The technical specifications for the Video Recorders and Cameras necessitate that the equipment includes features such as high-definition imaging, suitable storage solutions, and remote access capabilities. Furthermore, the equipment must comply with standard security specifications to ensure reliability and performance in various environments. Detailed technical documentation showcasing product specifications and operational capabilities should be submitted.
Financial Requirements
Bidders are expected to provide a detailed financial proposal that includes pricing for all listed items, along with any associated handling and delivery charges. Companies must also disclose information regarding applicable warranties and after-sales support for the equipment provided.
Document Submission Details
All proposals and required documentation should be submitted electronically via the designated procurement portal. The submission must include a complete set of technical and financial documents in the specified formats. Bidders should ensure that all submissions comply with the guidelines outlined by the issuing authority.
Special Provisions
Provisions are made for Micro, Small, and Medium Enterprises (MSEs) as well as startups, which may be eligible for additional benefits or support in the bidding process. Encouragement is extended for participations from entities who align with national procurement rules.
Evaluation Process
The evaluation of proposals will be conducted systematically, focusing on multiple factors including technical qualifications, adherence to quality standards, and financial viability. Bidders will be scored based on their ability to deliver the required specifications and overall value proposition. The issuing authority reserves the right to accept or reject any proposal based on evaluation outcomes.
Delivery Locations
The equipment will be delivered to predefined locations as specified by the Department of Defence, ensuring that all logistical aspects are in alignment with security protocols and operational needs.
Contact Information
For further inquiries or clarifications regarding this tender, potential bidders are advised to refer to the official communications from the Department of Defence, where detailed contact information is provided.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying CCTV-related equipment. The bidder must demonstrate relevant experience in similar supply contracts, exhibit compliance with national and quality standards, and must not be currently barred from participating in government contracts.
The technical specifications for the CCTV equipment include high-definition recording capabilities, ability to operate in various environmental conditions, suitable storage solutions, and compliance with national security standards. Bidders must ensure that all equipment meets the outlined technical criteria to qualify for evaluation.
All submission methods must comply with the electronic submission protocols set by the Department of Defence. Bidders are required to submit all necessary documentation—including technical and financial proposals—through the designated procurement portal, ensuring that files are in the approved formats.
Bidders should specify their payment terms within their financial proposals. Typically, performance security may be required to ensure compliance with the contract terms, which must also be clearly outlined in the submitted documents.
Yes, there are special provisions for MSEs and startups that may provide advantages such as eligibility for preferential criteria in evaluation. Bidders are encouraged to highlight their status as MSEs in their submission for consideration of any applicable benefits.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders