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Tender Title: Procurement of Extension Card for EPABX in TMC at CGDHQ 15
Tender Reference Number: GEM/2025/B/6050783
Issuing Authority: Department of Defence, Ministry of Defence
The Procurement of Extension Card for EPABX in TMC at CGDHQ 15 tender aims to secure the provision of specialized extension cards necessary for the effective operation of the EPABX (Electronic Private Automatic Branch Exchange) system within the Telecommunication Maintenance Center (TMC) located at CGDHQ 15. The successful delivery of these goods will ensure that communication systems remain operational, reliable, and efficient in support of defense-related activities.
Scope of Work and Objectives
The primary objective of this tender is to acquire the required extension cards that meet the specific technical requirements crucial for integration with the existing EPABX infrastructure. This includes ensuring compatibility with current systems, adherence to quality standards, and timely delivery in alignment with operational needs. The contractor will be responsible for providing not just the cards, but also any necessary technical support related to installation and operational training if specified.
Eligibility Criteria
Potential bidders must meet the following eligibility requirements:
- The bidder should be a legally registered entity capable of providing the required procurement services.
- Previous experience in similar projects will be beneficial and may enhance the bid’s competitiveness.
- Compliance with regulatory standards as outlined by the Department of Defence.
Technical Requirements
Bidders must demonstrate adherence to specific technical specifications that include:
- Compatibility with the existing EPABX system
- Quality certifications and standards applicable to telecommunications equipment
- Any software requirements necessary for effective functioning of the extension cards
Financial Requirements
Candidates must provide a financial bid that outlines all costs associated with the procurement, including per-unit pricing and any applicable taxes or additional charges. Detailed pricing should ensure transparency and fulfill criteria outlined in the tender documentation.
Document Submission Details
Bid submissions must include:
- A completed proposal form outlining the specifications of the proposed goods.
- Certifications of financial capability and previous project experience.
- Technical documentation demonstrating compliance with the stated requirements.
- All submissions should be made in the prescribed formats to ensure consideration.
Special Provisions
Bidders qualifying as Micro, Small, and Medium Enterprises (MSEs) may be eligible for specific benefits aimed at supporting local businesses. Additionally, provisions for startups may apply, inviting fresh participants to the tender process.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with eligibility criteria
- Technical merit of the proposed solutions
- Financial viability and pricing structure The selection will favor those who provide compliant, high-quality offerings while also considering cost-effectiveness.
Delivery Locations
The successful bidder will be required to deliver the extension cards to the Telecommunication Maintenance Center at CGDHQ 15, ensuring full compliance with the predetermined timelines.
Contact Information
Further inquiries regarding the tender may be directed to the Department of Defence, ensuring that all questions are precisely addressed. Please consult the documents attached to this tender for complete details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having experience in similar procurement projects, and compliance with specific regulatory standards set by the Department of Defence. Bidders must present demonstrable evidence of their capacity to fulfill the obligations outlined in the tender.
To participate in this procurement tender, potential bidders must submit the completed proposal form, financial credentials, certifications demonstrating previous project experience, and technical documentation that align with compliance requirements. All documents must adhere to the formats specified in the tender guidelines for review.
Payment terms may vary; however, they typically include a specified schedule linked to delivery milestones, acceptance criteria, and possibly an initial deposit upon contract award. It is crucial for bidders to outline all financial conditions transparently in their proposal to facilitate smooth financial transactions.
The evaluation process consists of assessing bids against eligibility criteria, technical specifications, and financial proposals. Bidders showing the best compliance with these factors will be prioritized for selection, ensuring that all aspects of the tender guidelines are met satisfactorily.
Yes, Micro, Small, and Medium Enterprises (MSEs) may experience special provisions that facilitate their participation in the tender process, promoting local business involvement. These benefits often include relaxed criteria for technical qualifications and potential financial incentives aimed at empowering local enterprises.
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