Tender Title: Open Gym Equipments
Reference Number: GEM/2025/B/6124424
Issuing Authority/Department:
Department of Defence, under the Ministry of Defence.
Scope of Work and Objectives:
The open gym equipments tender involves the procurement of multiple fitness equipment sets suitable for open gym installations. These facilities aim to promote physical fitness and health within communities by providing accessible exercise options outdoors. The specified items include a wide range of gym apparatus, such as abs boards, air walkers, air rowers, twisters with steps, horse riders, dual leg presses, dual chest presses, and cross trainers. The ultimate objective is to foster an active lifestyle while enhancing community wellness.
Eligibility Criteria:
To participate in this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity.
- Relevant experience in supplying gym equipment or similar products.
- Compliance with safety and quality standards as outlined in the technical requirements.
Technical Requirements:
Bidders are required to present technical specifications for each piece of equipment being supplied. These specifications should align with industry standards and include:
- Durability and maintenance considerations.
- Safety features and certifications.
- Compliance with environmental regulations for outdoor installations.
Financial Requirements:
Bidders must demonstrate financial stability. Relevant documents may include:
- Recent financial statements.
- Evidence of bank solvency.
- Any required submission of an Earnest Money Deposit (EMD) and performance security as specified in the tender documentation.
Document Submission Details:
Bids must be submitted electronically through the designated procurement platform. All required documentation, including technical, financial proposals, and compliance certifications, should be included and in the accepted formats specified in the tender guidelines.
Special Provisions:
- Bidders from Micro, Small, and Medium Enterprises (MSEs) may benefit from relaxations in certain requirements, promoting inclusivity and entrepreneurship.
- Startups are encouraged to apply, with provisions that facilitate their participation in government tenders.
Evaluation Process:
The evaluation will follow a structured approach, assessing technical and financial proposals. The evaluation criteria will focus on compliance with technical specifications, quality of equipment, pricing structure, and delivery timelines. A scoring system will be utilized for objective assessment and selection of the successful bidder.
Delivery Locations:
The delivery of the gym equipment will primarily focus on locations designated by the Department of Defence. Bidders must ensure that their proposals include logistics plans for timely delivery and installation as required.
Contact Information:
For queries and further information, bidders should refer to the official contact details provided in the tender documentation. Please ensure all questions are sent via the prescribed communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in supplying gym equipment, and compliance with established safety and quality standards. Bidders must also provide necessary certifications to validate their eligibility. These provisions ensure competitive participation from qualified vendors.
The technical specifications must include durability, maintenance requirements, and safety features. Equipment must comply with industry standards to ensure reliability during outdoor use. Bidders are also encouraged to highlight any certifications that demonstrate adherence to environmental regulations, ensuring that the installations are not just safe but also eco-friendly.
Payment terms generally require a structured approach where initial payment may be linked to the delivery of the goods, followed by subsequent payments contingent on successful installation and operational acceptance. Performance security may be required to guarantee compliance with the terms of the contract.
Tenders must be submitted electronically via the designated procurement platform. It’s essential to follow the guidelines for document formats as provided, ensuring that all required technical and financial proposals are included for consideration. Bidders must check that they adhere to submission timelines and specific requirements outlined in the tender.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, which include relaxations in documentation and compliance requirements. This initiative aligns with government policies aimed at fostering entrepreneurship and promoting participation from diverse business sectors in public procurement processes.
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