Tender Title: Supply of Outdoor Gym Equipment
Reference Number: GEM/2025/B/6169070
Issuing Authority: Panchayat Raj Department Bihar
The Panchayat Raj Department Bihar is seeking bids for the supply of various outdoor gym equipment to enhance fitness facilities in public spaces across the region. This tender invites qualified suppliers to submit their proposals to fulfill the specified requirements, which include the provision of numerous types of outdoor gym equipment designed for health and fitness purposes.
Scope of Work and Objectives
The main objective of this tender is to procure 12 different pieces of outdoor gym equipment for installation in various public locations. The equipment list includes:
- Twister
- Chest Press
- Leg Press
- Air Walker/Stroller
- Parallel Bar
- Surf Board
- Shoulder Builder/Arm Wheel
- Sit Up Board
The successful bidder will be responsible for ensuring that all equipment meets quality standards and is delivered to the specified locations. The scope of work also includes transportation and proper handling of the equipment during delivery.
Eligibility Criteria
To qualify for this tender, bidders must satisfy the following eligibility requirements:
- Registration as a supplier with relevant authorities
- Compliance with safety and quality standards applicable to outdoor gym equipment
- Proven experience in supplying similar items on previous occasions, ideally to government or public sector entities
- Financial stability demonstrated through recent financial statements
Technical Requirements
All supplied equipment must adhere to industry technical specifications that guarantee safety, durability, and user-friendliness. This includes:
- Compliance with applicable safety regulations
- Proper design specifications for outdoor installation
- Solid construction to withstand varying weather conditions
Financial Requirements
Bid proposals must include a detailed financial outline that presents the total cost with itemized pricing for each type of equipment. Additionally, the proposal should indicate:
- Payment terms and conditions
- EMD (Earnest Money Deposit) details
- Performance security requirements, if applicable
Document Submission Details
Documents necessary for submission include:
- Technical specifications
- Company registration documents
- Financial statements
- Certification of compliance with safety standards
All documents must be submitted in acceptable formats as specified by the Panchayat Raj Department.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation. Benefits may include relaxed qualification criteria and possible access to financial assistance programs aimed at supporting local businesses.
Evaluation Process
The evaluation process will be conducted based on:
- Compliance with technical specifications and requirements
- Financial viability and cost-effectiveness of the bids submitted
- Experience and past performance of bidders in similar contracts
Delivery Locations
The equipment must be delivered to designated public areas as specified by the issuing authority. Bidder proposals should clearly state their capacity to deliver equipment to these locations within the stipulated timeframe.
Contact Information
For further inquiries, potential bidders can reach out to the Panchayat Raj Department Bihar, though specific contact details have not been provided in this tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidding include possessing valid registration as a supplier, meeting necessary safety and quality standards, demonstrating prior experience in supplying similar equipment, and providing financial statements that prove stability.
To submit a bid, vendors must include certificates validating compliance with relevant quality standards for outdoor equipment, along with registration documents proving their legal status as a business. Additional technical documentation related to the safety features of the proposed equipment may also be required.
Participating vendors should follow the standard registration process outlined by the Panchayat Raj Department Bihar, which generally involves submitting required documents online. Interested parties can consult the official tender portal for specific registration steps and guidelines.
Document submissions must be in formats specified by the issuing authority. Typically, accepted formats include PDF and DOC for documents, ensuring clarity and professionalism in the submitted proposal. Vendors need to verify any specified formats prior to submission.
Bidders are expected to provide an Earnest Money Deposit (EMD) as a security measure. The performance security may also be required post-award, with payment terms generally being specified in the tender documents. Vendors are advised to detail these in their financial proposals.
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