Tender Title: Handheld GPS
Reference Number: GEM/2025/B/6143819
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Handheld GPS tender invites qualified entities to submit proposals for the supply of handheld GPS units. This tender is geared towards enhancing operational effectiveness and efficiency in varied outdoor settings and is part of the Department of Defence's effort to equip its personnel with cutting-edge technology.
Scope of Work and Objectives
The primary objective of the project is to procure high-quality, durable, and reliable handheld GPS devices. These devices will be utilized by field personnel in various terrains and conditions, requiring them to have superior accuracy and robustness. Bidders need to provide extensive details on the specifications, features, and after-sales support for the GPS devices they intend to supply, ensuring they meet the required operational standards.
Eligibility Criteria
Participating vendors must meet the following eligibility requirements:
- Be a legally registered company or entity.
- Have a proven track record in supplying similar devices and fulfilling timely delivery commitments.
- Possession of necessary certifications ensuring compliance with quality standards is mandatory.
Technical Requirements
All bidders must demonstrate their ability to supply handheld GPS devices that meet the technical specifications outlined in the tender documentation. These include but are not limited to:
- High accuracy in positioning (minimum specified metrics).
- User-friendly interface and durability against adverse weather conditions.
- Long-lasting battery life and robust software support.
Financial Requirements
Bidders are required to present a comprehensive financial proposal, including pricing breakdown and any taxes applicable to the overall cost of the handheld GPS units. The financial proposals must be clearly structured, detailing all potential costs to ensure transparency and facilitate easy evaluation.
Document Submission Details
Proposals must be submitted in the specified formats as per the guidelines provided in the tender documentation. All documents should be comprehensive and include all required certificates and supporting documentation that demonstrates compliance with the stated eligibility and technical requirements.
Special Provisions
The tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and starts through special provisions designed to facilitate their inclusion in government procurement processes. These benefits may include relaxed eligibility criteria and or assistance in the bidding process.
Evaluation Process
The evaluation of bids will take into account both technical and financial proposals. Significant weight will be given to compliance with technical specifications, past performance records, and value for money as reflected in financial quotes.
Delivery Locations
The handheld GPS devices are expected to be delivered at designated locations specified by the Department of Defence upon award of the contract. Clear timelines for delivery will be part of the evaluation criteria.
Contact Information
For further clarification and inquiries regarding the tender, vendors may reach out to the Department of Defence directly. Details will be made available in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity with a proven history in supplying similar devices. Vendors must provide evidence of experience, necessary certifications, and ensure compliance with specified quality standards. Companies must also demonstrate their capacity to meet deadlines and deliver quality products consistently.
The technical specifications for the handheld GPS include high accuracy positioning metrics, user-friendly interfaces, durability against various weather conditions, and long-lasting battery life. Bidders should thoroughly document how their proposed devices meet these specifications along with any quality standards that pertain to electronic and navigational equipment.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal to ensure commitment to the tender process. The specific amount and acceptable forms of payment will be outlined in the tender documents. It is crucial for participants to adhere to these guidelines to avoid disqualification.
Proposals must be submitted electronically in the formats specified in the tender documentation. The submission methods include email or through a secure online portal designated for tender submissions. It’s vital that bids are completed with thoroughness to avoid missing critical information that could lead to rejection.
Special provisions for Micro, Small, and Medium Enterprises (MSEs) include decreased eligibility barriers and possible assistance with the bidding process. This initiative aims to promote inclusive growth and engage smaller enterprises in fulfilling government contracts, promoting a fair procurement environment that encourages competition and innovation.
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