Indian Railways Tender by South Central Railway (GEM/2025/B/6120163)
Hand Held Search Light
Tender Timeline
Tender Title: Supply of Hand Held Search Light
Tender Reference Number: GEM/2025/B/6120163
Issuing Authority/Department: Ministry of Railways, Indian Railways
The Ministry of Railways invites tenders for the supply of Hand Held Search Light. This procurement aims to enhance operational safety and efficiency for railway operations, particularly during emergencies and for surveillance activities. The scope of work includes the supply of 4312 units of high-quality hand-held search lights that meet stringent performance specifications and durability tests.
Scope of Work and Objectives
The primary objective of this tender is to acquire robust hand-held search lights that provide reliable illumination in various conditions, ensuring safety and security for railway staff and passengers. The products must exhibit features such as high lumens output, long battery life, and durability against environmental conditions. Any interested supplier must aim to deliver products that align with the operational needs of the Indian Railways.
Eligibility Criteria
To be eligible for submission, bidders must be registered entities with valid documentation and licenses relevant to their business operations. Firms should demonstrate their capability to supply products of similar nature and may be required to provide references from previous contracts. Compliance with quality standards and certifications for electronics and safety is mandatory.
Technical Requirements
The hand-held search lights must adhere to the following technical specifications:
- Minimum brightness output (measured in lumens).
- Operating battery life under standard usage.
- Resilience to environmental stresses such as water and impact resistance.
- Compliance with ISO standards or equivalent relevant certifications.
Financial Requirements
Bidders must present a financial proposal that includes unit prices, total costs, and any applicable taxes. A detailed breakdown of financial projections is essential to assess overall bid viability. Bidders must also indicate their capacity to fulfill the order quantity and any potential discounts for bulk purchases.
Document Submission Details
All documents, including the tender application, technical and financial proposals, must be submitted electronically via the GEM portal. Specific formats for document submission will be outlined on the portal to facilitate standardization and streamline the review process.
Special Provisions
To encourage participation from Micro, Small and Medium Enterprises (MSEs) and startups, special provisions will be applied. Eligible firms may receive benefits such as reduced fees, assistance in the bidding process, or other incentives as outlined by regulations under the Ministry of Railways.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical specifications.
- Financial competitiveness.
- Proven past performance and reliability in similar contracts.
- Adherence to quality and safety standards.
The most responsive bid will be selected based on the comprehensive evaluation of the criteria mentioned above.
Delivery Locations
Products are to be delivered to designated Railway locations, which will be provided in detail during the procurement process.
Contact Information
For further information or inquiries regarding this tender, potential bidders are encouraged to contact the designated officials through the GEM portal, ensuring that all correspondence is documented appropriately.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Past Performance
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity under relevant laws, possessing valid licenses, and demonstrating experience in supply chain management of similar products. Bidders must also comply with quality standards and hold any necessary certifications for electronics. A capacity statement that outlines prior contracts and performance in delivering similar goods is also beneficial.
The technical specifications for the hand-held search lights include a minimum luminosity rating, operational battery life, water and impact resistance qualities, and compliance with recognized quality standards, such as ISO certifications. Bidders need to ensure that their products not only meet but exceed these benchmarks for evaluation purposes.
The payment terms will be discussed during contract negotiation but typically involve an initial advance payment upon contract signing, followed by staggered payments upon delivery milestones. Bidders must understand the importance of adhering to the financial breakdown presented in their proposals for smoother transaction processing.
The evaluation and selection process will consider several key factors such as technical compliance with the requirements, financial competitiveness, quality assurance records, and responsiveness to tender specifications. A comprehensive assessment will determine the most suitable bidder who provides value and meets all stipulated criteria.
MSEs participating in this tender may benefit from various provisions such as fee exemptions, priority in evaluations, and additional support when preparing and submitting proposals. Compliance with the ‘Make in India’ initiative encourages local content in the supply chain, thereby enhancing opportunities for local businesses.
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