Department of Defence Tender by Controller General Of Defence Accounts (GEM/2025/B/6188136)

Tender Title: IT MAINT

Reference Number: GEM/2025/B/6188136

Issuing Authority:

The tender is being issued by the Department of Defence under the Ministry of Defence. This department is responsible for maintaining the security and integrity of the nation, and as such, ensuring high standards in procurement and services related to information technology is paramount.

Scope of Work and Objectives:

The primary objective of this tender is to source various IT maintenance components including motherboards, Intel i5 processors, 4GB and 8GB DDR4 RAM, power adapters, and Epson ink pads. The total quantity for these items is 7. Vendors are expected to provide high-quality components that meet the specifications laid out in the tender documentation.

Eligibility Criteria:

To be eligible to participate in this tender, suppliers must meet the following criteria:

• Be a registered business entity.
• Hold all necessary licenses and certifications to supply IT components.
• Have a proven track record of supplying similar goods to government or private sector undertakings.
• Be compliant with all relevant regulations and standards.

Technical Requirements:

The products must adhere to industry standards for technology and durability. Specific technical specifications for each component, including compatibility with existing systems, must be provided. Vendors are encouraged to submit detailed technical documentation with their bids.

Financial Requirements:

Vendors must provide a detailed financial proposal that includes pricing for individual items along with any applicable taxes and charges. Payment terms will be specified in the tender conditions, and adherence to these is mandatory.

Document Submission Details:

Interested bidders must submit their proposals electronically through the designated government procurement website. All required documents, including the financial proposal, technical specifications, and eligibility certifications, must be submitted in the accepted formats specified in the tender documents.

Special Provisions:

The tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and offers benefits such as relaxed eligibility criteria and financial assistance. Startups are also encouraged, adhering to government policies promoting entrepreneurship.

Evaluation Process:

Bids will be evaluated based on various criteria, including technical compatibility, financial competitiveness, and the vendor's track record. The evaluation committee reserves the right to seek clarifications or additional information from bidders before making a final selection.

Delivery Locations:

Successful bidders will be required to deliver products to designated locations as specified in the tender documents. Delivery timelines and conditions will be clarified in the contract awarded.

Contact Information:

For more details regarding this tender, potential bidders can refer to the official contact points listed on the government procurement portal. It is recommended that all queries regarding the tender are directed through the official communication channels to ensure timely responses.