Tender Title: Supply of IT and Electronic Equipment
Tender Reference Number: GEM/2025/B/6205838
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Supply of IT and Electronic Equipment tender structured under the jurisdiction of the Department of Military Affairs aims to procure a wide range of essential electronic components and systems. This includes items such as motherboards, DVD writers, batteries, RAM modules, pick-up rollers, pressure rollers, SSDs, and various processors. With an overarching goal to enhance operational capabilities, the initiative is set to attract qualified vendors capable of supplying high-quality electronic goods in stipulated quantities.
Scope of Work and Objectives
The primary objective of this tender is to procure 37 units of various electronic components that cater to the needs of the military sector. Each lot includes components like:
- Motherboards (H310)
- DVD Writers
- 12V Batteries (7 AH)
- RAM (DDR IV 8 GB)
- Pick Up Rollers
- Teflone
- Pressure Rollers
- Additional components such as DDR III 8 GB RAM and SSDs of 512 GB for advanced computing needs.
Eligibility Criteria
Bidders are required to meet the following eligibility criteria to participate:
- Registration as a legal entity with established operational capabilities in electronic supply.
- Valid certifications in quality standards for electronic components.
- History of compliance with government procurement processes.
Technical Requirements
All goods supplied should conform to widely accepted technical specifications. This includes:
- Compliance with relevant quality standards.
- Verification through testing criteria to ensure durability and efficiency.
- Documentation should detail compliance with technical specifications as outlined in the tender documentation.
Financial Requirements
Prospective bidders should be prepared to submit documentation proving their financial stability. This is essential in demonstrating the capability to fulfill large orders post-contract.
Document Submission Details
Submissions must be made electronically through the designated online platform. All required documents, including any certificates and financial validations, should be uploaded as per the submission guidelines provided in the tender documentation.
Special Provisions
There are specific provisions aimed at encouraging Micro, Small and Medium Enterprises (MSEs) and startups to participate in this tender. These may include relaxed eligibility and submission requirements, providing additional opportunities for smaller entities.
Evaluation Process
The evaluation process will be based on how well submissions align with the requirements outlined in the tender. Each proposal will undergo:
- A thorough review against the technical and financial criteria.
- Scoring based on compliance with deadlines and submission formats.
- The awarding of contracts will prioritize quality, timely delivery, and financial viability.
Delivery Locations
Items procured under this tender will be delivered to specified military locations; further details will be outlined upon successful contract rotation.
Contact Information
For any queries or need for further clarification, participants are encouraged to refer to the contact details provided in the official tender publication. It is imperative to ensure all queries are addressed promptly within the submission timeline for a successful bid.
In conclusion, this tender presents a valuable opportunity for contributors in the electronics market to engage with government procurement processes while supporting the operational readiness of the Department of Military Affairs.
Tender BOQ Items
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Financial Information
Evaluation and Technical Information
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity, demonstrating relevant operational capabilities in the supply of electronic components, and possessing valid certifications that confirm compliance with national quality standards. Moreover, a proven track record in government procurement processes enhances a bidder’s standing.
Participants are required to provide certificates that confirm compliance with technical and quality standards relevant to electronic equipment. This may include industry-recognized quality assurance certificates, as well as documentation of standards adhered to by the products being supplied. Failure to provide appropriate certificates can result in disqualification.
To register for submitting bids, prospective vendors must create an account on the designated government procurement platform. This involves providing essential company information, complying with eligibility requirements, and adhering to submission protocols specified within the tender documentation.
Accepted document formats for submission typically include PDF, DOCX, and other formats as specified in the tender guidelines. It is crucial to adhere to these specifications to ensure valid submissions, as non-compliance can lead to disqualification from the bidding process.
Regarding the Earnest Money Deposit (EMD), bidders may be required to submit a specified amount to demonstrate commitment. Payment terms will generally include installment options linked to delivery milestones. Additionally, performance security may be mandated to ensure compliance with contract stipulations across the project timeline, solidifying the bidder’s accountability and commitment to quality.
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