Department of Defence Tender by Border Road Organisation (GEM/2025/B/6135706)

Tender Title: Supply of Miscellaneous Components for Defence Equipment
Tender Reference Number: GEM/2025/B/6135706
Issuing Authority/Department: Department of Defence, Ministry of Defence

The tender aims to procure various critical components including Jaw Plates, V Belts, and Filters required for defence equipment maintenance and operation. This tender encompasses an extensive range of parts aimed at ensuring optimal performance and reliability of military machinery.

Scope of Work and Objectives

The scope of work involves the supply of 22 types of components listed broadly under categories such as:

• Fix Jaw Plate G 7
• Swing Jaw Plate
• V Belts
• Swing Jaw Plate Bolt and Nut
• Side Plates
• Air Filters (Primary and Secondary)
• Fuel Filter Elements
• Oil Filters

The objectives of this tender include:

• Ensuring a steady supply of quality components essential for the operational readiness of defence equipment.
• Fostering relationships with suppliers capable of meeting technical specifications and delivery requirements efficiently.
• Enhancing the procurement process to support the Make in India initiative through local sourcing where applicable.

Eligibility Criteria

To be eligible for this tender, suppliers must meet the following criteria:

• Must be a registered entity under relevant laws.
• Compliance with applicable quality and technical standards is mandatory.
• Suppliers must have a good track record of timely delivery of similar items to government or military agencies.

Furthermore, the tender specifically welcomes applications from Micro, Small, and Medium Enterprises (MSEs), aiming to enhance their participation in defence procurement.

Technical Requirements

Bidders are expected to adhere to stringent technical specifications laid out in the tender documents. This includes compliance with:

• Quality standards pertaining to military and defence equipment.
• Testing criteria defined for each component type.
• Confirmation of safety and operational standards as prescribed.

Financial Requirements

Participants must submit financial documents that demonstrate their ability to meet the cost implications associated with the supply of requested components. This includes:

• A valid Earnest Money Deposit (EMD) as part of the financial bid submission.
• Submission of tax-related certificates as evidence of good standing.

Document Submission Details

Proposals must include all necessary documents relevant to the technical and financial qualifications, and they should be submitted in a predefined format. Accepted document formats include PDF and Word documents.

Special Provisions

1. MSE Benefits: The tender supports initiatives for Micro, Small, and Medium Enterprises, providing certain advantages in the evaluation process.
2. Startup Provisions: Startups are encouraged to participate, aligning with innovation and new approaches in the defence sector.

Evaluation Process

The evaluation of bids will be conducted in accordance with predefined criteria that focus on:

• Technical merit of the proposal.
• Financial viability including price competitiveness.
• Compliance with additional experience submissions.

Notification of results will be communicated to all bidders in a timely manner.

Delivery Locations

The supply must be made to designated locations as indicated in the tender documents. Bidders are responsible for understanding logistical implications tied to each delivery point.

Contact Information

While specific contact details for submission and queries are not provided in the tender documentation, interested bidders are encouraged to reach out through official channels pertaining to the Department of Defence for assistance in the bid process.