Department of Defence Tender by Dg Of Defence Estate (GEM/2025/B/6126358)
Custom Bid for Services - HIRING OF VEHICLE FOR ENCROACHMENT SQUAD AND PWD DEPT
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Tender Title: Hiring of Vehicle for Encroachment Squad and PWD Dept
Reference Number: GEM/2025/B/6126358
Issuing Authority: Department of Defence, Ministry of Defence
The Department of Defence under the Ministry of Defence invites qualified bidders to submit proposals for the hiring of vehicles designated for the Encroachment Squad and Public Works Department (PWD). This tender pertains to the provision of transport services that meet specific operational requirements within a defined timeframe.
Scope of Work and Objectives
The main objective of this tender is to facilitate the seamless operation of the Encroachment Squad and PWD Department by providing reliable vehicles. The hired vehicles will be utilized for various tasks, including site inspections, transportation of personnel, and material delivery. Bidders are expected to offer vehicles that are well-maintained, suitable for off-road usage, and capable of accommodating the needs of the departments.
Eligibility Criteria
To qualify for this tender, bidders should be registered entities and must comply with all applicable legal requirements. They should demonstrate prior experience in providing vehicle hiring services and possess a valid business license. Moreover, bidders should have the necessary fleet size and capabilities to accommodate the operational demands outlined in the scope of work.
Technical Requirements
The submitted vehicles must meet specific technical specifications, including:
- Capacity to transport a minimum of [insert capacity].
- Compliance with safety standards as per local regulations.
- Equipped with GPS tracking systems.
- Availability of certified drivers with valid licenses.
Financial Requirements
Bidders are required to submit a detailed financial proposal, including pricing per vehicle and associated costs. Each proposal must also include information regarding the Earnest Money Deposit (EMD). The EMD amount will be specified in the tender documentation.
Document Submission Details
Bidders must ensure that all mandatory documents are submitted electronically via the designated platform. The submission should include:
- Company registration documents.
- Relevant experience certificates.
- Financial proposal breakdown.
- Copy of EMD receipt.
Special Provisions
The tender application encourages participation from Micro, Small, and Medium Enterprises (MSEs) to foster inclusivity and promote local businesses. Provisions will be made to support startups in the bidding process.
Evaluation Process
Proposals will be evaluated based on predefined criteria that will consider technical compliance, financial competitiveness, and operational capabilities. The evaluation will emphasize adherence to the tender requirements, alongside a practical demonstration of the vehicle condition and management strategies.
Delivery Locations
The services will be required across various sites allocated by the Encroachment Squad and PWD Department. Delivery locations will range based on operational needs, and bidders must account for logistics in their proposals.
Contact Information
For further inquiries regarding this tender, interested parties should refer to the official channel maintained by the Department of Defence. It is recommended to review the tender documentation thoroughly to ensure all aspects of the tender are comprehensively understood before submission.
Understanding the complex requirements and adhering to the regulations will be crucial for successful bids in this tender opportunity. Bidders are encouraged to showcase their technical and operational competencies in their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws. Bidders must demonstrate their experience in vehicle hiring services and must submit valid licenses alongside their proposals. Having a fleet that can fulfill the specified requirements is essential for qualifying.
The technical specifications require that vehicles should possess a minimum capacity for transporting personnel and materials while being compliant with local safety standards. Additionally, vehicles must be equipped with GPS tracking systems and be driven by licensed drivers trained for operational efficiency.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their proposal. This deposit acts as a security measure and will be refunded post-process to unsuccessful bidders. The amount and acceptable modes of payment for EMD will be outlined in the tender documentation.
Proposals can be submitted electronically through the designated platform. It is crucial to ensure all required documentation, including the financial proposal and certificates, are correctly uploaded before the submission deadline.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs), fostering greater participation from local businesses. Startups will also be supported, allowing them to engage in the bidding process effectively, thus promoting local entrepreneurship in accordance with government policies.
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