Department of Defence Tender by Controller General Of Defence Accounts (GEM/2025/B/6117794)
Facility Management Services - LumpSum Based - Industrial; Horticulture Services; Consumables to be
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Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6117794
The Department of Defence under the Ministry of Defence is inviting bids for the provision of Facility Management Services, encompassing both LumpSum Based Industrial Services and associated Horticulture Services. This tender is aimed at enhancing the operational efficiency and maintenance of defense facilities through a comprehensive service strategy that includes consumables provided by the service provider as part of the contract cost.
Scope of Work and Objectives
The scope of work for this tender includes delivering a range of facility management services tailored for industrial settings. Bidders will be required to provide:
- Regular maintenance and upkeep of facilities to ensure operational readiness.
- Specialized horticultural services to maintain green spaces around the establishments.
- Supply and management of consumables critical to the functioning of these services, ensuring they are inclusive in the overall contract cost.
The primary objectives are to support the operational functionality of defense facilities and promote sustainability through effective environmental management practices.
Eligibility Criteria
To qualify for this tender, bidders must meet the following requirements:
- Be a registered legal entity or company.
- Possess relevant experience in Facility Management Services.
- Have a track record of successfully executing similar contracts in the past.
Technical Requirements
Bidders must demonstrate comprehensive knowledge and expertise in the following areas:
- Facility management strategies specifically tailored for industrial environments.
- Effective management and execution of horticultural services.
- Ability to procure and manage consumables related to facility management.
Financial Requirements
All participating bidders will need to present proof of financial stability, including:
- Recent financial statements demonstrating profitability.
- Evidence of sufficient capital to undertake and fulfill the terms of the contract.
Document Submission Details
Bidders are required to submit their proposals and supporting documents through the specified online portal before the tender closing date. The applications should include:
- Technical proposals detailing the approach and methodology.
- Financial proposals highlighting the detailed cost structure.
Special Provisions
This tender recognizes the contributions of Micro, Small, and Medium Enterprises (MSEs) and startups, offering provisions tailored to enhance their participation in government contracts. Bidders from these categories should highlight their status in the submission documents to avail potential benefits.
Evaluation Process
The evaluation process will include a comprehensive review of all submitted documents followed by scoring based on:
- Compliance with technical specifications and requirements.
- Cost-effectiveness and financial proposal alignment.
- Demonstrated experience and qualifications in the relevant service sectors.
Delivery Locations
Services are to be executed at various defense facilities dictated by the Department of Defence, requiring bidders to plan for logistics and resource deployment accordingly.
Contact Information
For any inquiries regarding the tender, interested parties may refer to the official channel of the Department of Defence through the contact details provided in the official tender notification.
Additional Information
Bidders are encouraged to seek clarification on any aspect of the tender to ensure complete understanding before submission. Utilize the available resources and stay updated on any amendments or notifications concerning this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with proven experience in Facility Management Services. Bidders must provide written evidence showcasing their capacity to undertake similar contracts and must be compliant with all legal stipulations set forth in the government regulations.
Participants must submit various essential certificates, including registration certificates, GST registrations, and any industry-specific qualifications. It’s imperative to ensure that all documentation is up-to-date and accurately reflects the organizational capacity for fulfilling the requirements outlined in the tender.
Bidders can register through the official online portal designated for government tenders. The registration process entails creating an account, completing the necessary forms, and ensuring the submission of both technical and financial proposals in the accepted formats to be eligible for evaluation.
Bids must adhere to the specified technical specifications that detail the approach and methodologies for facility management and horticulture services. This includes outlining service delivery plans, management strategies for consumables, and compliance with quality standards relevant to the defense sector.
The payment terms will be discussed and negotiated in the contract phase post-selection but typically include milestones tied to service delivery and quality assurance checks. Bidders should be prepared to provide a comprehensive financial proposal that outlines their payment expectations in accordance with contractual obligations.
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