Department of Defence Tender by Director General Of National Cadet Corps (dgncc) (GEM/2025/B/6173174)

Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV
Reference Number: GEM/2025/B/6173174
Issuing Authority: Department of Defence, Ministry of Defence

The scope of work for this tender involves providing vehicle hiring services on a per vehicle-day basis for premium SUVs/MUVs for official use. The vehicles required under this contract should be model years ranging from 2019 to 2025 and should comply with necessary operational standards. The vehicles will be required primarily for government personnel, and the contractor will be required to ensure timely availability of the vehicles as per the schedule laid out by the Department of Defence.

Objectives of this tender are to establish reliable transportation solutions to enhance official mobility while ensuring adherence to safety and quality standards. The service should accommodate various operational needs, including standard round trips within the specified kilometers and hours of operation.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Bidders must be registered entities operating in the field of transportation.
• They should possess valid licenses for vehicle operation, along with necessary insurance certificates covering the fleet.
• Adherence to the minimum quality standards set forth by the Department of Defence is mandatory.
• Preference will be given to Micro, Small, and Medium Enterprises (MSEs) and startups engaging in vehicle hiring services.

Technical Requirements

Technical requirements for the vehicles include:

• Vehicles should be of premium quality and in excellent working condition.
• Each vehicle should comply with all applicable safety regulations and standards.
• The total fleet needs to be equipped with GPS tracking systems for operational efficiency and safety monitoring.

Financial Requirements

Bidders must present a financial proposal detailing the per vehicle-day pricing. The financial terms should include:

• An Earnest Money Deposit (EMD) as specified in the tender documents.
• Payment terms to be agreed upon after the selection of the preferred contractor.
• Performance security requirements must also be met, ensuring adherence to the contractual obligations.

Document Submission Details

All documents supporting the bid should be submitted in digital format via the designated online platform. Documents include:

• Registration certificates
• Proof of relevant experience
• Financial proposals
• Compliance documentation The bid should be comprehensive to facilitate the evaluation process.

Special Provisions

The tender introduces special provisions to benefit MSEs and startups by offering them priority in the evaluation process, along with potential financial incentives to support their participation in the bidding process. Compliance with the 'Make in India' initiative will also be considered favorably.

Evaluation Process

The evaluation of submitted bids will follow a structured process considering both financial and technical aspects. Bids will be evaluated based on compliance with requirements and submitted documentation, with particular emphasis on the technical qualifications of the applicable fleet. The Department of Defence reserves the right to negotiate with selected bidders to achieve the best value for service delivery.

Delivery Locations

The required vehicle services will cover designated government locations as specified by the Department of Defence. This will include the need for additional services in remote or urban settings depending on operational requirements.

For more information or specific queries regarding the tender process, bidders are encouraged to reach out directly to the Department of Defence through the official communication channels.