Department of Defence Tender by Border Road Organisation (GEM/2025/B/6173956)
Custom Bid for Services - REPAIR AND OVERHAULING OF REDUCTION GEARBOX OF STONE CRUSHER SISCO EM NO
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Tender Title: Repair and Overhauling of Reduction Gearbox of Stone Crusher SISCO EM NO 11L 38806 of 109 RCC
Tender Reference Number: GEM/2025/B/6173956
Issuing Authority: Department of Defence, under the Ministry of Defence
The Department of Defence is inviting qualified service providers for the tender titled "Repair and Overhauling of Reduction Gearbox of Stone Crusher SISCO EM NO 11L 38806 of 109 RCC". The primary objective of this tender is to select a competent contractor who can successfully execute the repair and overhaul of the specified reduction gearbox. This tender stands as a critical support function in ensuring operational readiness and maintaining the equipment’s efficiency.
Scope of Work and Objectives
The scope of work includes the comprehensive repair and overhauling of the reduction gearbox. The contractor is expected to deliver the following services:
- Complete dismantling of the gearbox for inspection.
- Replacement of worn-out components.
- Reassembly and thorough testing of the gearbox post-repair.
- Comprehensive documentation of all processes undertaken in the project.
The objective is to ensure operational excellence and prolonged service life of the reduction gearbox, which is pivotal for the functionality of the stone crusher.
Eligibility Criteria
Eligible bidders must satisfy the following criteria:
- Registration as a legal entity capable of providing mechanical services in line with the given specifications.
- Proven experience in working with heavy machinery, particularly in gearbox refurbishment.
Technical Requirements
Bidders must comply with the following technical requirements:
- Proven track record in repair and overhauling of reduction gearboxes.
- Adequate tools and equipment to perform the necessary tasks.
- Personnel qualifications and experience in mechanical engineering or a related field.
Financial Requirements
Bidders must submit financial statements demonstrating:
- Stability and capability to handle projects of this calibre.
- Prior records of projects completed within budget and time constraints.
Document Submission Details
Interested parties must submit all necessary documentation, including:
- Company registration documents.
- Technical proposals outlining methods and timelines.
- Financial statements outlining current fiscal health.
Special Provisions
This tender is particularly favorable for Micro, Small, and Medium Enterprises (MSEs) as well as startups. Eligible businesses may receive benefits that could enhance their participation.
Evaluation Process
The evaluation of tenders will involve:
- A preliminary review to ensure all documents are submitted.
- A technical evaluation based on the ability to meet specifications.
- A financial assessment focusing on pricing relevance to proposed services.
Delivery Locations
All services performed under this tender will be delivered to the Department of Defence designated site, which may be located within the jurisdiction of operational military units.
Contact Information
For inquiries regarding this tender, companies should reach out through the official Tender Submission portal.
Feel free to ask any questions that may aid in your preparation for this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity capable of providing mechanical services. Bidders should demonstrate experience in working with heavy machinery, specifically in gearbox refurbishment, alongside meeting any local regulatory requirements. It is crucial that companies have the necessary workforce trained in mechanical engineering or related fields to fulfill the technical specifications outlined in the tender.
Bidders are required to submit various certificates including their company registration documents and any relevant certifications proving past experience in mechanical services. This validation is instrumental in ensuring that the contractor meets the performance standards and quality requirements anticipated in the execution of the project.
The registration process involves submitting your company’s details along with the necessary certificates via the online portal designated by the Department of Defence. Ensure that you have all documents prepared beforehand to expedite your submission. It’s important to comply with the requirements as outlined in the tender specification to enhance your chances of being shortlisted.
The technical specifications necessitate detailing the approach to the repair and overhaul of the reduction gearbox. Bidders should include information about tools and equipment to be used, as well as timelines for the various project stages. It is also essential to exhibit previous work experiences that demonstrate capabilities in adhering to quality standards.
The EMD for this tender requires bidders to submit a specific amount as collateral prior to the submission of their proposals. This amount demonstrates the seriousness of the bidder and secures their commitment. Additionally, details about performance security requirements will be outlined in the proposal stage to ensure compliance and accountability throughout the project lifecycle.
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