Department of Defence Tender by Border Road Organisation (GEM/2025/B/6132262)
289447605801,RUBBER HOSE ASSY PRIMARY PUMP TO FILTER,289447600107,ASSY SUCTION LINE FILTER TO FIP,2
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Tender Title and Reference Number
Tender Title: Spares for Tata Xenon BA No 15C 20684 of 1072 FW against VOR DMD
Reference Number: GEM/2025/B/6132262
Issuing Authority/Department
Issuing Authority: Department of Defence
Ministry: Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure spares for the Tata Xenon vehicle, specifically for model BA No 15C 20684 of 1072 FW in accordance with the guidelines for urgent requisition driven by VOR (Vehicle Off Road) conditions. The tender includes a comprehensive list of spare parts essential for optimal vehicle performance and maintenance.
Eligibility Criteria
Eligible bidders must be:
- Registered entities with the appropriate classification.
- Equipped to fulfill the required specifications and deliverables outlined in the tender documentation.
- Compliant with all regulatory norms set forth by the Department of Defence and relevant statutory bodies.
Technical Requirements
Bidders are required to provide spares which include but are not limited to:
- Rubber hoses for various assemblies.
- Delivery and return line filters for enhanced fuel management.
- Electronic sensors and components essential for operational accuracy.
- Additional miscellaneous parts specified in the detailed list within the tender document.
Financial Requirements
Bidders must demonstrate financial stability and the ability to manage the project within the proposed budget. A breakdown of unit prices for each spare part is necessary, alongside a total price quotation that outlines all eligible costs.
Document Submission Details
Interested bidders must submit their responses electronically through the designated procurement portal, ensuring compliance with submission formatting and documentation protocols. All necessary supporting documents must accompany the bid to ensure completeness.
Special Provisions
There are special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Interested parties should review the tender documentation for specific benefits and how they may apply to bids submitted under these categories, such as increased evaluation weight or reduced documentation requirements.
Evaluation Process
The evaluation process will consider various factors, including:
- Completeness of the submission.
- Pricing and compliance with technical specifications.
- Delivery timelines. Bids will be evaluated on a lowest cost basis while ensuring that the technical criteria are fully addressed.
Delivery Locations
The delivery of all spares will be directed to specified locations in accordance with operational needs as outlined in the tender document. Each bidder must confirm the ability to meet these geographical delivery specifications.
Contact Information
For further inquiries, interested bidders should consult the tender documentation or the procurement portal for additional assistance and contact details related to submission requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements for the tender are primarily aimed at ensuring that the bidders are registered entities capable of fulfilling the specifications provided. Eligible bidders must adhere to procurement policies and demonstrate capability through required documentation. This includes compliance with service contracts linked to the Department of Defence standards and provisions. Interested parties should thoroughly review the eligibility criteria outlined within the tender documentation.
All bidders must provide necessary certifications that demonstrate compliance with the relevant quality standards and procurement policies. Common documents include proof of registration, tax compliance certificates, and potentially certificates of manufacturing capability. These credentials are crucial for ensuring that proposed spare parts meet industry standards and government specifications.
To participate in the bidding process, entities must register on the designated procurement platform, adhering to the guidelines for vendor registration. The process typically requires submitting credentials that verify business legitimacy and technical capability. Registration must be completed before the bid submission deadline to ensure participation.
The accepted document formats for bid submission typically include PDF and DOC files, but specific formats may differ based on procurement guidelines stipulated in the tender documentation. Bidders should ensure that all attachments are scanned clearly and that all necessary documents are included in the required format to avoid disqualification.
Successful bidders must provide performance security as part of the contract execution process. This security is typically a percentage of the total contract value and aims to ensure compliance with the contract obligations. Detailed requirements, including acceptable forms of security, are specified in the contract terms within the tender documents.
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