Tender Title: Annual Rate Contract of HP Printer Cartridge

Reference Number: GEM/2025/B/6201293

Issuing Authority

This tender is issued by the Ministry of Defence, specifically under the Department of Defence. The aim of this contract is to facilitate a streamlined procurement process for HP printer cartridges, essential for the operation of various departmental functions.

Scope of Work and Objectives

The objective of this tender is to secure an Annual Rate Contract that ensures timely and cost-effective supply of HP printer cartridges. The selected vendor will be responsible for delivering a specified quantity of cartridges that meet the technical requirements outlined in the tender document. The emphasis will be on quality assurance and adherence to delivery schedules to support the Department of Defence’s operational efficacy.

Eligibility Criteria

To participate in the tender, bidders must meet the following eligibility criteria:

• Must be a registered entity with the appropriate licenses and certifications.
• Previous experience in supplying printer cartridges or related products is preferred.
• Financial stability to undertake the contract, which might include submitting relevant documentation like bank statements and balance sheets.

Technical Requirements

The technical requirements for the cartridges include:

• Compatible with a range of HP printers being utilized by the Department of Defence.
• Must be original HP cartridges to ensure compatibility and quality.
• Compliance with national environmental standards and disposal regulations.

Financial Requirements

Bidders are required to submit a detailed financial proposal along with breakdowns of costs per unit. Pricing must encompass all potential logistics, taxes, and any additional costs incurred during dispatch. An Earnest Money Deposit (EMD) as specified in the tender document is mandatory.

Document Submission Details

All proposals and necessary documentation must be submitted electronically through the designated channel as stated in the bid invitation. Required documents may include:

• Company registration certificate
• VAT/GST registration
• Relevant past work references

Special Provisions

There are specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, including possible concessions or a simplified bidding process. Bidders identifying as MSE or startups must provide the necessary documentation to qualify for these benefits.

Evaluation Process

The evaluation of bids will adhere to a structured process that consists of technical evaluation, financial assessment, and compliance checks. The best responses will be shortlisted based on a comparative analysis of both technical capabilities and cost-efficiency.

Delivery Locations

The delivery of the HP printer cartridges will be mandated to specific locations assigned by the Department of Defence, ensuring that all items are delivered in operational readiness.

Contact Information

For any queries regarding this tender, potential bidders should reach out to the designated contact point within the Ministry of Defence. All responses will be handled as per the transparency guidelines outlined in the tender documentation.

Additional Information

Bidders must ensure compliance with all other regulatory requirements such as quality assurance certifications and adherence to safety standards specific to governmental procurement.