Scope of Work and Objectives - Department of Defence
15w - 40 Diesel Engine Oil,Wheel Bearing Grease as per IS 10647,Antiwear Hydraulic Oil (V3) as per
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The 7c674f9e tender is issued by the Department of Defence, under the Ministry of Defence. This tender aims to procure a diverse range of lubrication oils and greases essential for the maintenance and operational efficiency of various military and defense equipment.
Scope of Work and Objectives
The principal objective of this tender is to supply high-quality lubricants, including 15w - 40 Diesel Engine Oil, Wheel Bearing Grease as per IS 10647, and Antiwear Hydraulic Oil (V3) as well as other required products. The total quantity specified for procurement is 19,482 units, which includes various viscosities and specifications critical for defense machinery. Suppliers are expected to ensure compliance with relevant industry standards and specifications to ensure optimal performance and reliability in field applications.
Eligibility Criteria
Suppliers interested in participating must meet specific eligibility criteria:
- Must be a registered entity in India.
- Compliance with the relevant quality standards and certifications that apply to the products being bid upon.
- A history of successful supply of similar products to government or recognized defense organizations will be an added advantage.
Technical Requirements
Bidders must comply with the following technical requirements:
- Submission of valid ISO certifications (if applicable) for product quality assurance.
- Adherence to the specific standards outlined for each type of lubricant being supplied.
- Availability of testing facilities to ensure each batch of production meets the mentioned specifications prior to delivery.
Financial Requirements
Bidders are required to demonstrate their financial stability. Key financial requirements include:
- Submission of a complete pricing structure with clear cost breakdowns.
- Provision of an Earnest Money Deposit (EMD) in the required amount to safeguard the tender’s integrity.
- Evidence of financial capacity to fulfill the contractual obligations upon award.
Document Submission Details
All necessary documents must be submitted electronically through the designated portal. The submissions should include:
- Technical proposal
- Financial proposal
- All compliance certifications and proof of eligibility as mentioned.
Late submission of documents will lead to disqualification from the tender evaluation process.
Special Provisions
This tender has special provisions favoring Micro, Small, and Medium Enterprises (MSEs), enabling them to participate more competitively. Additionally, startups are encouraged to apply, promoting innovation and offering unique solutions to the procurement needs.
Evaluation Process
The evaluation process will be based on a two-part assessment:
- Technical Bid Evaluation: Compliance with specifications and technical requirements will be assessed first.
- Financial Bid Evaluation: Subsequently, the financial proposals will be opened for those who qualify in the technical evaluation. Pricing strategies will be critically analyzed to ensure value for money.
Delivery Locations
Successful bidders will be required to ensure delivery to specified locations as outlined by the Department of Defence. Timely delivery is paramount to avoid penalties and ensure procurement schedules are met.
Contact Information
For assistance or inquiries, participants may reach out to the designated contact person(s) within the Department of Defence. However, specific contact details are not disclosed within the tender document.
In conclusion, this tender represents a significant opportunity for suppliers of defense-related lubricants and greases to collaborate with the Ministry of Defence in fulfilling critical operational requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the proper certifications to supply lubricants, specifically those conforming to established quality standards. Bidders should have a track record of delivering similar products to government institutions, as this strengthens their proposal. Additionally, compliance with financial requirements and the provision of an Earnest Money Deposit (EMD) are essential components of the eligibility assessment.
To qualify for participation in the tender, bidders need to provide several key certificates. This typically includes ISO certifications relevant to the quality of the lubricants, compliance with the specified Indian Standards (IS) for the products being supplied, and any other industry-recognized certifications that demonstrate the bidder’s capability to meet technical specifications.
The registration process for participation in the tender is conducted through the specified electronic portal. Potential bidders must create an account, fill in necessary details, and upload required documentation, including technical and financial proposals. Following successful registration, they can submit their bids electronically, adhering to stipulated deadlines for bid submissions.
The payment terms for this tender will be outlined in the final contract awarded to successful bidders. Typically, such terms may include payment upon delivery, after successful completion of testing and acceptance protocols, or structured payments based on milestones achieved throughout the contract duration. It’s essential to adhere to requested payment structures to ensure seamless transactions post-award.
Yes, there are special benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. The provisions are intended to facilitate competitive pricing, support innovation from smaller firms, and ensure equitable procurement practices. MSEs often enjoy relaxed eligibility criteria, financial assistance options, and may also receive preferences during the evaluation process. This initiative encourages their participation and fosters inclusivity within government procurement.
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