Scope of Work and Objectives - NA - Kochi Metro Rail Limited

ENGINE OIL -Gulf Leypower XLE , 15W-40, 10 LTR,FUEL STRAINER, Part No.F8824500, DG Model AL8NTIDG6,

Goods
Qty:49

Tender Timeline

Tender Issue
June 7, 2025 at 10:39 AM

Title: Supply of spares and consumables for Ashok Leyland make DG Set
Reference Number: 589178cd
Issuing Authority: Ministry of Housing & Urban Affairs (MoHUA)

Scope of Work and Objectives

The objective of this tender is to procure a range of spares and consumables specifically designed for Ashok Leyland DG sets. This includes a comprehensive list of products such as ENGINE OIL (Gulf Leypower XLE, 15W-40, 10 LTR), FUEL STRAINER, LUBE OIL FILTER, AIR FILTERS (primary and secondary), and other critical components necessary to ensure smooth operation and maintenance of Diesel Generator (DG) sets. The total quantity required for this procurement is 49 units, catering to the operational needs of various facilities under the jurisdiction of the Ministry.

Eligibility Criteria

To be eligible for this tender, bidders must meet certain predetermined criteria. Entities participating must be a recognized supplier in the relevant market with a valid registration. Suppliers with prior experience in providing similar items to governmental or large industrial projects are preferred, ensuring that the bidding entity can deliver the required specifications and quality standards efficiently.

Technical Requirements

Bidders should provide products conforming to the technical specifications outlined in the provided Bill of Quantities (BoQ). The acceptable products include, but are not limited to:

  • ENGINE OIL - Gulf Leypower XLE, 15W-40, 10 LTR
  • FUEL STRAINER, Part No. F8824500
  • LUBE OIL FILTER, Part No. F7A04800
  • AIR FILTER PRIMARY and SECONDARY, with specific part numbers.
    It is crucial that all items comply with the original equipment manufacturer’s (OEM) specifications to ensure compatibility and reliability.

Financial Requirements

While bidding for this tender, potential suppliers must demonstrate adequate financial capability. This can include submission of the Earnest Money Deposit (EMD) as specified in the tender documents. Payment terms will be discussed post-selection, and performance security may be required, depending on the contract specifics.

Document Submission Details

Bidders must prepare and submit all required documents electronically through the specified online portal. It is essential that submissions include:

  • Detailed technical proposals
  • Financial bids in the required format
  • Any necessary certifications that support the eligibility and technical credentials of the bidder.

Special Provisions

Special provisions exist for Micro, Small, and Medium Enterprises (MSEs) and startups. Such enterprises may receive preferential treatment in evaluation or procurement, encouraging their participation in government tendering processes. Compliance with 'Make in India' policies will also be favored.

Evaluation Process

The evaluation will be conducted based on compliance to the technical specifications, competitive pricing, and the bidder's past performance. All proposals will undergo a rigorous assessment process ensuring that only the best-suited suppliers are selected.

Delivery Locations

Successful bidders will be required to deliver the goods to designated locations as specified in the order at the time of awarding the contract. The precise delivery points will be confirmed following the conclusion of the evaluation process.

Contact Information

For any clarifications regarding the tender documents, please refer to the Ministry of Housing & Urban Affairs (MoHUA). Specific contact names and direct lines are not provided; please use the official communication channels established on government platforms for inquiries.

Tender BOQ Items

14 Items
1.

ENGINE OIL -Gulf Leypower XLE , 15W-40, 10 LTR

NaN

Qty:14
Unit:pieces
30
2.

FUEL STRAINER, Part No.F8824500, DG Model AL8NTIDG6

Part No.F8824500

Qty:2
Unit:pieces
30
3.

LUBE OIL FILTER, Part No.F7A04800, DG Model AL8NTIDG6

Part No.F7A04800

Qty:2
Unit:pieces
30
4.

SEPARATOR,FUEL WATER, Part No.F8835100, DG Model AL8NTIDG6

Part No.F8835100

Qty:2
Unit:pieces
30
5.

AIR FILTER PRIMARY, Part No.10007458, DG Model AL8NTIDG6

Part No.10007458

Qty:2
Unit:pieces
30
6.

AIR FILTER SECONDARY, Part No.10007459, DG Model AL8NTIDG6

Part No.10007459

Qty:2
Unit:pieces
30
7.

LOW OIL PRESSURE SWITCH, Part No.FMK00200, DG Model AL8NTIDG6

Part No.FMK00200

Qty:2
Unit:pieces
30
8.

PIPE WATER OUTLET ENGINE OUT TO RAD IN , Part No.FT774014, DG Model AL8NTIDG6

Part No.FT774014

Qty:1
Unit:pieces
30
9.

FUEL STRAINER, Part No.F8824500

Part No.F8824500

Qty:4
Unit:pieces
30
10.

LUBE OIL FILTER, Part No.F7A01500

Part No.F7A01500

Qty:4
Unit:pieces
30
11.

SEPARATOR,FUEL WATER, Part No.FHJ00700

Part No.FHJ00700

Qty:4
Unit:pieces
30
12.

AIR FILTER PRIMARY, Part No.F7B02700

Part No.F7B02700

Qty:4
Unit:pieces
30
13.

AIR FILTER SECONDARY or Safety Filter Element, Part No.F7B02800

Part No.F7B02800

Qty:4
Unit:pieces
30
14.

coolant reserve tank, Part No.NA

Part No.NA

Qty:2
Unit:pieces
30

General Information

Item Category
ENGINE OIL -Gulf Leypower XLE , 15W-40, 10 LTR , FUEL STRAINER, Part No.F8824500, DG Model AL8NTIDG6 , LUBE OIL FILTER, Part No.F7A04800, DG Model AL8NTIDG6 , SEPARATOR,FUEL WATER, Part No.F8835100, DG Model AL8NTIDG6 , AIR FILTER PRIMARY, Part No.10007458, DG Model AL8NTIDG6 , AIR FILTER SECONDARY, Part No.10007459, DG Model AL8NTIDG6 , LOW OIL PRESSURE SWITCH, Part No.FMK00200, DG Model AL8NTIDG6 , PIPE WATER OUTLET ENGINE OUT TO RAD IN , Part No.FT774014, DG Model AL8NTIDG6 , FUEL STRAINER, Part No.F8824500 , LUBE OIL FILTER, Part No.F7A01500 , SEPARATOR,FUEL WATER, Part No.FHJ00700 , AIR FILTER PRIMARY, Part No.F7B02700 , AIR FILTER SECONDARY or Safety Filter Element, Part No.F7B02800 , coolant reserve tank, Part No.NA
Ministry Name
Ministry of Housing & Urban Affairs (MoHUA)
Department Name
NA
Organisation Name
Kochi Metro Rail Limited

Financial Information

Bid Offer Validity
90 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
3 Days

Tender Documents

5 Documents
GeM-Bidding-7923900.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

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Frequently Asked Questions

The eligibility requirements include being a registered entity with necessary certifications. Suppliers must have experience in providing similar products for government projects, ensuring they meet both technical specifications and quality standards required for successful bid submission.

Bidders are typically required to present certificates that establish their legitimacy as suppliers. Essential documents may include GST registration, company registration, and any specific quality assurance certifications relevant to the products being offered.

To ensure your registration process is effective, carefully follow the instructions outlined in the tender documents. Register on the prescribed online portal, complete the necessary forms, and keep all documentation ready for submission to demonstrate compliance and capabilities.

The Earnest Money Deposit (EMD) is usually a predetermined amount that must be deposited along with the bid submission. Performance security requirements may mandate a percentage of the contract value to be provided as a guarantee against satisfactory performance of the contract.

Yes, MSEs may benefit from special provisions designed to promote their participation in government contract opportunities. These benefits may include relaxed eligibility criteria, assistance in documentation, or priority in procurement processes as part of government initiatives like ‘Make in India’.

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