Tender Title: Spare Parts Tender No 02
Tender Reference Number: GEM/2025/B/6181756
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure a comprehensive range of spare parts for various equipment, including Bobcat SSL and JCB 3DX Super machinery. The tender covers the supply of key components such as fuel filters, engine oil filters, transmission filters, and various other specialized parts crucial for the upkeep and operation of heavy machinery. The estimated total quantity required for this tender is 219 units, which underscores the need for timely and consistent delivery to meet operational demands.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity with valid documentation.
- Proven experience in supplying similar spare parts to governmental or large-scale industrial clients.
- Compliance with all applicable regulatory and legal frameworks.
Technical Requirements
Bidders must possess the capability to supply the following technical specifications:
- Compatibility with Bobcat SSL and JCB 3DX Super machines.
- Compliance with international quality standards.
- Adequate quality assurance measures.
Financial Requirements
Proposals should include detailed pricing for all items within the scope of work. Bidders must also provide proof of financial stability, including recent audited financial statements, to demonstrate their ability to fulfill the contract.
Document Submission Details
Bids must be submitted in accordance with the specified format and include the following documents:
- Completed bidding form.
- Evidence of eligibility requirements.
- Technical compliance documents.
- Financial statements.
Special Provisions
The Department of Military Affairs encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, providing special consideration to enhance their engagement in government procurement processes.
Evaluation Process
The evaluation of bids will be conducted as follows:
- Technical compliance assessment: All submissions will undergo a thorough review to ensure they meet the prescribed technical requirements.
- Financial evaluation: The cost-effectiveness of each proposal will be analyzed, with priority given to bidders offering competitive pricing without compromising quality.
Delivery Locations
The successful bidder will be required to supply spare parts to designated locations as specified by the Department of Military Affairs.
Contact Information
For additional queries regarding this tender, stakeholders are encouraged to reach out to the designated contact points outlined in the tender documentation. Please ensure all communication is formal and pertinent to the tender at hand.
Tender BOQ Items
19 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating a history of supplying similar spare parts to government or industrial clients, and compliance with all applicable legal frameworks. This ensures that bidders are capable of fulfilling the operational needs outlined in the tender.
Bidders are required to provide a range of certificates, including but not limited to business registration documents, quality assurance certifications, and relevant compliance documents that validate their adherence to industry standards.
Submissions must be made in a specified format outlined in the tender documentation. Bidders should compile all necessary documents, including the completed bidding form and proof of eligibility and technical compliance, and submit them via the designated submission method.
The tender outlines specific requirements regarding performance security to ensure that the successful bidder can deliver as agreed upon. This security may include bank guarantees or other financial instruments, and it serves as a safeguard for the Department of Military Affairs.
Yes, there are special provisions in place to encourage MSEs to participate in government tenders. These may include preferential evaluation criteria, assistance in the process, and opportunities for mentorship, which aim to bolster their presence in government procurement activities.
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