Tender Title: Hiring of Sanitation Service
Reference Number: GEM/2025/B/6150036
Issuing Authority/Department: Department of Defence, Ministry of Defence
The Department of Defence invites competent service providers for the hiring of sanitation services as specified under reference number GEM/2025/B/6150036. The primary objective of this tender is to ensure comprehensive sanitation and cleanliness across all designated areas under the purview of the Ministry of Defence. The selected service provider will be expected to deliver efficient and effective sanitation services, with particular attention to daily operational requirements.
Scope of Work and Objectives
The scope of work encompasses:
- Daily sanitation and cleaning operations across multiple locations as dictated by the authority.
- Deployment of adequate personnel, also known as saffaiwalas, to maintain cleanliness throughout all designated areas.
- Implementation of best practices in hygiene, cleanliness, and waste segregation in accordance with health regulations.
Eligibility Criteria
To be eligible to participate in this tender, bidders must satisfy the following requirements:
- Registration as a legal entity with appropriate licenses and certifications.
- Demonstrated experience in providing similar sanitation services, ideally for government or high-value clients.
- Compliance with all relevant health and safety regulations.
- Availability to meet the required operational capacities.
Technical Requirements
Participating bidders should adhere to the following technical requirements:
- Ability to deploy qualified saffaiwalas daily across all specified areas of operation.
- Ensure the use of environmentally safe cleaning materials and methods.
- Provide evidence of training programs for staff on hygiene and sanitation protocols.
Financial Requirements
Bidders are required to submit financial documentation that includes:
- A detailed budget outlining operational costs related to staffing, cleaning materials, and equipment.
- Evidence of financial stability and capability to fulfill contract obligations.
- Pricing should be competitive and clearly outlined in the submitted proposals.
Document Submission Details
Interested parties are requested to submit their bids, complete with all necessary documentation, through the prescribed online portal. All submission formats must comply with the criteria laid down by the Department of Defence. The submission package must include:
- Technical proposal.
- Financial proposal.
- Supporting documents as per eligibility requirements.
Special Provisions
In alignment with the government's initiatives to support Micro, Small, and Medium Enterprises (MSEs) and startups, this tender encourages bids from these entities. Special consideration will be given to bids that sufficiently demonstrate compliance with 'Make in India' initiatives, fostering local content and procurement rules.
Evaluation Process
The evaluation process will involve:
- Assessing technical qualifications including adherence to specified requirements.
- Financial evaluation based on pricing and overall value.
- Compliance with all necessary regulations and standards.
Delivery Locations
The hired service provider will be required to deliver sanitation services across all areas specified by the Department of Defence. Locations will be communicated during the evaluation stage.
Contact Information
While specific contact details are unavailable, all inquiries can be directed through the official portals of the Department of Defence. Bidders are encouraged to check online resources or official websites for further guidance on this tender.
Please ensure all documentation is prepared in accordance with these requirements to enhance the chances of successful procurement of this contract.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing appropriate licenses, and demonstrating experience related to sanitation services. Bidders must also comply with health regulations and be capable of providing sufficient staffing and operational capacity to meet the needs of the contract.
To participate in this tender, bids must include several requisite certificates, such as business registration, tax compliance certificates, and certifications relevant to sanitation and hygiene practices. Additionally, bidders should furnish proof of staff training related to health and safety standards in sanitation.
The accepted document formats typically include PDF for proposal submissions and other necessary documents. Bidders should ensure all materials are clearly legible and adhere to the submission guidelines laid out by the issuing authority to ensure compliance.
The financial requirements necessitate a comprehensive budget detailing all costs associated with the provision of sanitation services. This includes staff wages, equipment, and cleaning supplies, along with proof of financial stability to carry out the contract obligations effectively.
The evaluation process includes a thorough review of the technical proposals to ensure compliance with service requirements, followed by financial evaluations to assess pricing. Bids will be ranked based on factors such as past performance, overall value, and adherence to safety and quality standards as prescribed.
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