Department of Defence Tender by Border Road Organisation (GEM/2025/B/6180569)
266733757801,OIL SEAL FOR HUB,266733756501,NUT SPINDLE,266733750104,BEARING WHEEL HUB OUTER,2667337
Tender Timeline
Overview
The Department of Defence, under the Ministry of Defence, is inviting bids for the procurement of specific spare parts for Tata 207 4x4, with particular reference numbers including GEM/2025/B/6180569. This tender aims to ensure the operational readiness of defence vehicles by sourcing essential spare components.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality spare parts essential for the maintenance and functioning of the Tata 207 4x4 vehicles. The scope of work includes, but is not limited to, the following components:
- Oil Seal for Hub
- Nut Spindle
- Bearing Wheel Hub Outer
- Assembly Bearing Wheel Hub Inner
- Disc Brake
- Assembly Filter Element
- Various Assembly Kits including Wiper, Tail Gate Shells and Door Locks
These parts are critical for maintaining vehicle integrity and performance, directly impacting operational capabilities.
Eligibility Criteria
To be eligible for this tender, bidders must meet the following criteria:
- Registered entity with the requisite business licenses.
- Proven track record in supplying spare parts related to automotive or defence sectors.
Technical Requirements
Bidders must demonstrate compliance with the following technical specifications:
- All components must adhere to industry-quality standards, ensuring durability and reliability under diverse operational conditions.
- Specifications for each item as listed in the scope must be met without deviation.
- The documentation demonstrating compliance with technical specifications must be submitted alongside the bid.
Financial Requirements
Potential bidders must be prepared to meet specific financial prerequisites:
- Submission of a Bid Security or Earnest Money Deposit (EMD) as mandated by the tender documents.
- Evidence of financial stability and capability to fulfill the contractual obligations, usually demonstrated through recent financial statements.
Document Submission Details
All proposals and supporting documentation must be submitted electronically through the designated portal by the specified deadline. The documents must be filed in acceptable formats as outlined in the tender guidelines.
Special Provisions
This tender encourages participation from Micro, Small and Medium Enterprises (MSEs) and has provisions in place to support startup businesses. This initiative aims to promote inclusivity and foster innovation within the defence procurement ecosystem.
Evaluation Process
The evaluation of bids will be conducted based on a systematic and transparent approach, which includes:
- Assessment of technical compliance against specified requirements.
- Financial viability and overall cost-effectiveness.
- Preference may be given to MSEs as per the government policy.
Delivery Locations
The successful bidder will be responsible for the timely delivery of the spare parts to designated locations as outlined in the tender specifications. Delivery schedules must be strictly adhered to, ensuring efficient operations for the Department of Defence.
Contact Information
For further inquiries, bidders are encouraged to reach out via the official communication channels specified within the tender documents. Details regarding submission methods and document clarity will also be clarified during pre-bid meetings.
Tender BOQ Items
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Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant licenses and a demonstrated history of supplying spare parts in the automotive or defence sectors. Bidders must provide documentation proving their operational capabilities.
Bidders are typically required to submit certification that verifies their compliance with industry standards, including quality management certifications such as ISO, if applicable. Additionally, proof of registration with relevant authorities and a valid EMD are mandatory for participation.
To register for bidding, interested parties should visit the official procurement portal mentioned in the tender documents. There, instructions for registration, including any necessary forms or documentation, will be available.
Documents must be submitted in electronic formats specified in the tender guidelines. Commonly accepted formats include PDF, DOCX, and XLSX. Bidders should ensure that all documents are clearly labeled and organized to facilitate the evaluation process.
The payment terms typically outline the schedule under which payments will be made post-delivery. It is essential for bidders to review the tender documents for specific conditions regarding advance payments, milestones based on delivery, and overall payment timelines typically envisaged in government contracts.
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