Tender Title: Custom Bid for Services - Rate Contract for Catering Services for Cadet Mess
Reference Number: GEM/2025/B/6141092
Issuing Authority/Department: Department of Defence, Ministry of Defence

The purpose of this tender is to solicit bids for catering services specifically designed for Cadet Mess facilities. This is a high-value tender that emphasizes the need for quality food services while ensuring efficient management and delivery mechanisms. The successful bidder will be expected to provide comprehensive catering solutions that adhere to the prescribed standards outlined by the Ministry of Defence.

Scope of Work and Objectives

The scope of work involves the provision of high-quality meals, including breakfast, lunch, and dinner, as well as snacks and beverages for cadets. The objective is to ensure that meals are nutritious, varied, and culturally sensitive while strictly adhering to hygienic standards. The successful service provider must demonstrate their ability to accommodate dietary restrictions and preferences of cadets.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility criteria such as being a registered entity with relevant experience in catering services, especially for institutional clients. Bidders should also possess a valid food service license and must demonstrate compliance with health and safety regulations.

Technical Requirements

Technical requirements include possessing a skilled workforce capable of preparing a diverse menu, maintaining high hygiene levels, and ensuring timely delivery. Bidders must also provide evidence of past performance in similar projects, supported by customer testimonials or references.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal that includes detailed pricing for each service category. Financial requirements also encompass the payment terms and conditions, which must align with the guidelines set forth by the Department of Defence.

Document Submission Details

Interested parties must submit their bids through the designated online portal. All required documents should be compiled into a single PDF file, formatted as per the submission guidelines outlined in the tender documentation. Bidders must ensure all information is accurate and comprehensive to prevent disqualification.

Special Provisions

This tender also includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders can benefit from preferential criteria during the evaluation process, supporting the government's initiative to promote local businesses and entrepreneurship.

Evaluation Process

The evaluation process will be based on a combination of technical and financial criteria. Bids will be assessed on the quality of services offered, experience, and overall cost-effectiveness. Points will be awarded based on the proposals submitted, ensuring that the best value for money is achieved while maintaining quality standards.

Delivery Locations

Catering services will be required at designated cadet mess facilities as instructed by the Department of Defence. Bidders should specify their logistical capabilities in their proposals, including provisions for transport and delivery.

Contact Information

For inquiries and further clarifications regarding the tender, interested parties may refer to the official contact channels of the Department of Defence. It is recommended to consult the tender portal for any updates or additional information.

In summary, this tender represents an exciting opportunity for qualified catering service providers to partner with the Department of Defence in delivering exceptional dining services to cadets, fostering both quality and compliance with government regulations.