Department of Defence Tender by Dg Of Defence Estate (GEM/2025/B/6109606)

Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV

Reference Number: GEM/2025/B/6109606

Issuing Authority/Department:
Ministry of Defence, Department of Defence

The Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV tender is a strategic initiative led by the Ministry of Defence aimed at providing reliable and efficient vehicle hiring services for outstation needs, particularly in hilly terrains. This tender involves the procurement of vehicles on a per-day basis, specifically designed for flexibility and mobility in challenging geographical areas.

Scope of Work and Objectives

The objective of this tender is to engage service providers who can supply vehicles suitable for outstation travel on a daily basis. The scope of work includes but is not limited to:

• Providing SUV/MUV vehicles that can operate efficiently in hilly terrains.
• Ensuring the availability of vehicles for 365 days throughout the year.
• Making provisions for 500 Kms x 24 hours service, which guarantees adequate mileage for operational needs.

Eligibility Criteria

To qualify for this tender, interested parties must meet the following eligibility criteria:

• Be a registered entity capable of providing the required vehicle hiring services.
• Have experience in handling similar contracts in the past.
• Present documentation confirming adherence to local transportation regulations.

Technical Requirements

Bidders must ensure that the vehicles offered comply with the following technical requirements:

• Vehicles must be of the latest models (2022, 2023, 2024, 2025).
• All vehicles should be maintained to a high standard with regular servicing and safety checks.
• Bidders are required to demonstrate capacity for fleet management and timely service delivery.

Financial Requirements

Bidders must provide comprehensive financial statements that reflect the sustainability and financial viability of their operations to participate. A transparent pricing structure must be provided based on the per vehicle-day basis rate, inclusive of all charges.

Document Submission Details

All proposals and supporting documents must be submitted electronically through the designated procurement portal. Bid documents should be structured in a clear and concise manner, adhering to the specified format guidelines. Please ensure all submissions are complete and in compliance with the tender requirements to avoid disqualification.

Special Provisions

This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing these entities easier access to government contracts. Bidders are encouraged to indicate their classification in accordance with current guidelines.

Evaluation Process

The evaluation process will be structured to assess proposals based on several factors, including:

• Compliance with technical and financial requirements.
• Cost-effectiveness of pricing.
• Previous experience and service history of bidders.

Delivery Locations

The delivery of services under this contract will occur predominantly in hilly terrains as specified, across the geographic regions outlined by the Ministry of Defence.

Contact Information

For more detailed inquiries regarding the tender, interested bidders may refer to the official announcements and contact the Ministry of Defence through the contact channels listed in the procurement portal.